FHI360 is a non-profit human development organization dedicated to improving lives in a sustainable way by providing integrated, locally-driven solutions. FHI360 serves more than 70 countries worldwide, including Haiti. Achieving the Goals and Sustaining Control of the Epidemic (EpiC), a five-year global project managed by FHI360, funded by the U.S. President's Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). The project aims to achieve and maintain control of the HIV epidemic for the benefit of key populations. Epic has been modified to accept funding for COVID-19 in order to prevent, prepare for, respond to and strengthen health systems to combat COVID-19 and its re-emergence.
II. TARGET
The purpose of this RFP is to solicit a firm specializing in accounting for the Assessment of the payroll process and to make recommendations according to local labor law.
This RFP is issued in the form of a targeted competitive solicitation to ensure that all interested, qualified and eligible institutions have a fair opportunity to submit proposals for award.

1.1) Presentation of the Payslip (Excel file)
2) Presentation in French and English of the documentation supporting the preparation of the payslip
3) Recommendations

Offerors will develop their proposals based on their understanding of the needs, their previous institutional experience and their identification of approaches that would be feasible and effective in the context provided above. In all cases, offerors must clearly explain the rationale for the proposed approaches chosen.
Organizations must submit their proposals in both English and French. Proposals should include the submission of:
A. Experience (30%)
B. Financial Proposal (40%)
C. Time for completion (30%)
The format must include the following elements:
A. Experience (30%)
a) Firm name, address and telephone number(s) of firm submitting proposal.
b) Name, title, address, e-mail address and telephone number of contact person(s) authorized to represent the firm and to whom correspondence should be addressed.
c) Company identification numbers.
d) The letter must be signed by the person legally authorized to bind the applicant to its proposal and cost schedule.
e) Company seniority.
f) Duration of activity in providing proposed services.
i. Description of Services - Provide the following information:
a) Describe how your company can provide the services listed in this RFP and provide a history of experience in providing similar services with NGOs.
b) Describe your approach and methodology for providing these services.
ii. References - Provide the following information:
a) Name, title, address and telephone number of three references for clients to whom you have provided similar services.
b) Describe the services actually provided and the duration of service to each referenced customer.
c) Personnel resources - Provide the following information:
1) Identify the names of directors and key personnel who, if your company is selected, will actually provide the services.
2) Please provide CVs of key personnel who will provide the service.
3) Describe the role and responsibilities of each of these people.
i. Other information - Beyond the scope of this tender, what services (related or otherwise) does your organization provide that might be of interest to Family Health International?
ii. Summary - Summarize your proposal and your company's qualifications.
In addition, you can explain why your company is pursuing this work and how it is uniquely qualified to perform it. Include any other relevant information that helps FHI360 determine your overall qualifications.
Please submit the following attachments:
1. Resumes of key personnel who will be providing the service.
2. Three references for clients to whom you have provided similar services.
3. Certificate of registration of the organization

B. Financial Proposal (40%)
The budget narrative serves as justification for each cost included in a budget; must be presented in such a way that it can be easily referenced in the budget; and must provide sufficient information for FHI360 to review the reasonableness of a proposed budget. All projected costs must conform to the organization's standard practices and policies.
Budgets must be sufficiently detailed to demonstrate reasonableness and completeness. Offerors including budget information deemed unreasonable, incomplete, unnecessary for the completion of the proposed project, or based on a methodology that is not sufficiently supported, may be deemed unacceptable.
a) The proposal must contain a fee schedule that includes hourly rates for the proposed services.
b) Describe the pricing of your services and any specific rates you may offer.
c) Please indicate the inclusion/exclusion of any applicable taxes such as VAT.

C. Time to completion (30%)
- The supplier must indicate the time (days) required to complete the service.

IV. DEADLINE FOR SUBMISSION OF PROPOSALS

Proposals may be submitted at any time before 4:00 p.m. on the date indicated on the cover page of this RFP. Applications received after the deadline will not be considered. Additional application opportunities may be offered in the future.
Submit your questions and proposals electronically to : EpiCHaiti@fhi360.org
FHI 360 does not receive paper applications for this RFP. All questions and answers will be shared with all interested offerors. Technical proposals and attachments may be submitted in Microsoft Word or Adobe PDF format. The subject line of the e-mail should be " FHI360 Payroll Assessment - [Name of Organization Submitting Proposal]".

Cliquer ici pour télécharger le dossier complet d’appel d’offres

EpiCHaiti@fhi360.org

CONFLICT OF INTEREST
Offerors must disclose any past, present or future relationship with any party associated with the issuance, review or management of this solicitation and intended award. Failure to provide full and open disclosure may require FHI 360 to re-evaluate the selection of a potential Offeror.

OBLIGATION OF CONFIDENTIALITY
The Offeror agrees that in connection with the performance of the Services, it will have access to or receive confidential and proprietary information relating to the business and affairs of FHI 360.
Offeror shall take reasonable steps to maintain the confidentiality of Confidential Information and protect it from unauthorized use or disclosure. Offeror shall use the Confidential Information solely for the purpose of performing the Services or other obligations under this Agreement. Both during the term of this Agreement and at any time after the expiration or termination of this Agreement for any reason, Offeror shall not, without the prior written consent of FHI-360, use Confidential Information for any other purpose or disclose Confidential Information to any third party. Upon termination or expiration of the Agreement, or at the request of FHI 360, Offeror shall return all Confidential Information, documentation, software, used in connection with its Agreement, or even designed by it for FHI 360 and shall not retain any copies thereof.