TERMS OF REFERENCE FOR SERVICE PROVIDER

Tender Notice for Supply of Seeds (Maize, Bean and Peanut)

Background:-
UMCOR’s Haiti mission is to providing emergency response, early recovery and transitional development assistance in the affected regions of Haiti after Matthew Hurricane. UMCOR intends innovatively bridging the gap between immediate relief and long-term community development program by partnering with communities on front lines.
The proposed project aims to support more than 2500 farmers/vulnerable communities through provision of seeds (maize, bean and peanut). Project will significantly contribute towards enhancing agricultural production, alleviating poverty and bringing positive change in social economic status of farming communities in South Department.
In order to find and provide these mentioned seeds to vulnerable farmers at project site; UMCOR seeks service provider/ providers to provide those seeds. The service provider/ providers will be in charge to provide all seeds in good quality and ensure transportations/delivery of items at project site mentioned above and further details will be provided through designated UMCOR’s representative responsible for implementation of project.

Description:-
United Methodist Committee on Relief (UMCOR) Haiti invites sealed Bids from reputed and eligible firms/suppliers/Distributors/agents registered from DGI. Applying contractors must have capacity to provide desired items well in time at the agreed locations in South Department (Saint-Louis du Sud, Cavaillon, Les Cayes, Chantal, Arniquet, Torbeck, Saint Jean du Sud and Maniche). The delivery points for agricultural inputs will be communicated to the selected provider after signing of contract. Agricultural inputs specified in below must be provided / delivered in less than 1 month after signing of contract with UMCOR Haiti. The delivery noted the contractor shall be solely responsible of transportation.

Deliverables:-
Service provider/providers/vendor is responsible to supply mentioned items of provided specification and quantity, which is as follows,

• Specification for Seed is as follows:-


S# Description Variety Packaging Specific Purity Germination Rate Varietal Purity Humidity Rate Required Quantity
1 Seed (Maize) Chicken corn 50kg/bag 98% 99% 90% 12% 22 MT
2 Seed (Black Bean) Tamazulapa 50kg/bag 98% 99% 90% 12% 22 MT
3 Seed (Peanut) Virginia 50kg/bag 98% 99% 90% 12% 22 MT

General Requirements:-
Contractor/service provider should have demonstrated relevant experience in agricultural input supplies
• Has DGI register from Haitian Government
• Should have at least 04 years of experience in dealing same assignments’
• Should give detailed information about location of business and be ready to accept site visit before signing of contract
• Financial statement
• Incomplete Bids will not be considered
• Complete Banking information: name of Bank, Address, Account number, Account Name, any sorting codes are mandatory
• Detailed contact information of vendor is required
• Bidders shall be responsible to bear all costs associated with the preparation and submission of their tenders. UMCOR has no liability to pay any expenditure of documentation/travelling etc

Bids Evaluation:-
The evaluation will be carried out in accordance with defined policies and procedures of UMCOR. There will be evaluation of technical bids which represent 60% of the points and then evaluation of financial bids which represent 40% of the points. The Bidders selected on technical grounds would be eligible to compete for financial evaluation.

Refusal of Bids:-
UMCOR Haiti reserves the right to cancel tender process or to reject all bids without incurring any liability to bidders.
UMCOR Haiti takes no responsibility for the merchandise until it is delivered in Southern Department.

Cliquer ici pour télécharger le dossier complet d’appel d’offres

Submission of Bids:-
• The contractors are requested to submit sealed Bids within 05 days for consideration.
• All the price must be presented in USDA
• The bid must include:
a) Guarantee for mentioned items
b) Delivery period
c) Bids must be accompanied by Technical and Financial in separate envelop
d) Service provider /providers can apply for all components
e) Type of treatment

Bids can be submitted in a sealed envelope to the following address:

UNITED METHODIST COMMITTEE on RELIEF
P.O Box 15562
HT 6140
Port- au-Prince, Haïti or Sealed bids can be submitted by hand at
23, Rue Garoute Office UMCOR-Haiti on Monday July 3, 2017 at 2:30 PM (BID opening)

03/07/2017 à 14:30