The Deputy Director – Education and Child Protection will work under the supervision of the Program Director Vulnerable Children- Partners for Learning/Education (P4L/E) and forms part of the Education and Child Protection sector. He / she should have significant experience in managing program, financial, and administrative units for organizations with multiple operations and understanding of program/project management in general. Given the complexity and scope of the sector and the number of ongoing projects, the DD will support the quality functioning of programmatic, operational, and financial aspects of the program, ensuring appropriate project management, compliance and accountability with donor and CARE policy and regulations. He / she will work primarily with the Program Director Vulnerable Children P4L and with the respective Education and Child Protection sector technical coordinators to ensure effective program planning and implementation in line with approved budgets and procurement plans. S/He will liaise with the CARE Haiti Grants & Compliance Manager and Financial Analyst assigned to P4L/E, the P4L/E Program Officer to ensure fiscal and operational management of Education activities.

Staff Management
• Supervise, guide, and professionally develop the staff under his/her direct supervision and ensure they are accountable for their responsabilities, performance, and expected results.
• Provide strategic guidance and support to technical coordinators.
• Develop, reinforce, and model (serve as model/example) implementation of high standards of staff and human resource management (holding regular 1-1 meetings, facilitating regular team meetings, conducting regular evaluatons according to CARE policy, completion of individual operating plans and objectives, and giving regular feedback and coaching).
• Develop a team culture, consolidated by creation of clear work mechanisms, strong and constructive communication, and learning as a team.
• Conduct regular field visits to guide, support, and encourage field teams.
• Develop and implement administrative and human resources systems in consultation with CARE Haiti Human Resource department and P4L/E management team.
• Oversee and monitor submission of employee time tracking (PARs) completed according to policy, ensure job description updates, compensation, and leave tracking, for Partners for Learning/Education staff.
• Work with program staff to determine current and projected recruitment needs and assist in hiring, training and supervising of staff.

20%
Procurement Management & Budget Management Support
• Provide support of budget management.
• Oversee the procurement management
• Ensure all established policy and procedures related to finance and procurement are followed and applied by the program.
• Approve all expenses under USD 5,000 in paper format and via the online financial system, PAMODZI, ensuring all proper documentation has been completed and/or attached to the online approval request and all information is accurate on the approval request.
• Maintain an up-to-date operating budget according to actual expenses and in compliance with the donor approved budget.
• Develop and ensure on-going monitoring of a procurement plan that is streamlined with the donor-approved budget, the operating budget, detailed budget by activity, and the program’s operational plan.
• Ensure the project spending burn rate is on track and advance spending according to the procurement plan, individual activity budgets, and in compliance with the donor approved budget.
• Liaise closely and on regular basis with the Grants & Compliance Manager and Financial Analyst to obtain up-to-date monthly expenses through participation in monthly budget vs actual expenses meetings and analyze in collaboration with the Program Director Vulnerable Children P4L.
• Maintain close contact with the finance & procurement departments to ensure timely processing of Education Project transactions.
• Support effective programmatic and financial compliance with and accountability to Haitian laws, CARE and donor administrative and reporting requirements, as well as appropriate implementation of policies.
• Contribute to sub-grantee management and oversight. % of time

20%
Operations Management
• Supervise the daily internal operations of the Education and Child Protection sector.
• Liaise with the CARE Haiti operations, human resources, logistics, and security departments to ensure all siginificant administrative issues are addressed and resolved and that all follow-up is performed as requested.
• Oversee efficient travel coordination, in collaboration with the PO and AA to ensure effective use of resources.
• Coordinate and oversee major annual distributions for the program, including mini-libraries, school equipment, school and hygiene kits, and shoes. Additional distribution may be added over time.
• Supervise the project office operations, ensuring efficient financial, logistical, and programmatic (field activity implementation) operations in collaboration with technical coordinators.
% of time

25%
Strategic Leadership Support
• Ensure Acting Program Director Vulnerable Children P4L/E in his/her absence or his/her delegation.
• Contribute to P4L partnership efforts both internally (cross CARE program coordination) and externally.
• Support development of tools and innovations enabling the Education and Child Protection management team to improve aspects of decision-making, communication, planning, financial and risk management, collaboration and partnerships, as well as efficiency of management and accountability structures for Education and Child Protection sector.
• Represent CARE Haiti and Education and Child Protection sector in relevant forums and conferences.
• Oversee timely and quality monthly reporting from the field and quarterly/semi-annual reporting to donors.
• Contribute to CARE Haiti’s Project to Program (P2P) shift activities by actively participating in the program development working groups, meetings or relevant fora.
• Participate actively in project and program development
• Support integration of gender into program operations.
• Support annual planning, in collaboration with Program Director Vulnerable Children P4L, Technical Coordinators, and M&E Specialist, ensuring coherence with established project management format, procurement plans and donor approved budget.

% of time

Emergency Preparation & Response
• Participate in all relevant Emergency Preparation and Response meetings.
• Assume Emergency Response Team role if needed during an emergency situation.
• Monitor projects deliverables and the changing humanitarian context in country to ensure effective, quality projects deliverables and early response/advocacy to any changes in context that affects the education sector. 5%




 Ensure the implementation of the gender equality promotion strategy within the framework of the project.

 Ensure quality participation of women and men involved in the project and the collection of related disaggregated data.

 Be available to work in case of emergency

 Be able to perform other tasks or play different role in case of emergency.

Bachelor and Master’s Degree in International Development or a relevant field (or equivalent)

Required
• 8-10 years of relevant experience preferably with an international NGO or Government of Haiti (GOH) entity working with international donors.
• Management experience for organizations with international operations.
• Experience managing operations of large funded projects (e.g. $10 million or larger)
• Thorough knowledge of budgeting, budget oversight, generally accepted accounting principles and the practical application of financial systems.
Experience leading annual and strategic project planning.
Experience leading quality monitoring, learning and evaluation.
• Strong communication, both oral and written, strong interpersonal skills, and the ability to develop excellent relations with Haitian counterparts and donor officials.
• Ability to manage and be a part of teams (multi-cultural, multi-disciplinary and inter-agency).
• Ability to work under tight deadlines and manage multiple tasks simultaneously.
• Ability to travel and work within Haiti.
• Proven experience in staff supervision, capacity building and coaching.
Technical Skills

Required
• Excellent skills in written and spoken English and French
• Knowledge of donor regulations (esp. USAID, UNICEF, ECHO, EU and private foundations).
• Proven budget analysis and management skills
• Project management skills, including annual & strategic planning
• Know-how in use mind mapping and planning tools (XMIND, Coogle, or Similar) and project management software (Microsoft Project, Gannter, or similar)
• Staff management skills, including mentoring/coaching and supervision
• Facilitation and capacity building
Desired
• Working knowledge of Haitian Creole
• Knowledge of Human Resources, Finance, Procurement and Administrative policies, procedures, and guidelines in International NGO

Location Port-au-Prince/ Expected percentage of time traveling 25%.

Thank you to deposit your Resume, motivation letter, copies of diploma and work certificate at CARE:
92 rue Gregoire Petion-ville
OFFER # FY18/ 0004