This role will work collaboratively with members and other departments of the Country office programme to ensure good management of development and humanitarian programme awards, sub awards and contracts. The position will be also responsible for capacity building of staff and improving internal ways of working.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Developing self and others; Working effectively with others
• Be responsible and accountable for the development and performance of the Award Management process in the CO.
• Ensure specific capacity building needs are performed across the Country Office to ensure a proper award management.
• Carry out orientations and staff trainings for award management procedures, donor requirements etc. for Save the Children staff and partner organisations.
• Build relationships across the Country Office, the Region and the Centre and escalate issues as required.
Communicating with impact, negotiation and coordination
• Maintain effective communications with Save the Children members regarding donor related issues
• Provide coordination support to proposal development and review processes, ensuring all staff inputs happen in timely and effective manner. Also provide advice on donor compliance requirements to ensure high quality proposals.
• Lead Award Kick off meetings to ensure that all award information is shared effectively with relevant staff, including field offices and partners.
• Communication with budget holders, program staff and partners to obtain inputs into key processes and up to date budget figures to ensure a proper roll out of the award management cycle.
• Coordinate and have an active participation and advance in the preparation of donor reporting processes to ensure that reports are high quality, delivered on time and supported by auditable records.
• Lead Close out process and work with members to ensure awards are closed out on time.
• Coordinate the projects’ audit processes as required by donors and Members.
Compliance (systems, processes, donor)
• Clear understanding of SCI processes and key donor requirements, and support teams across CO to ensure all opportunities, proposals, contracts and amendments follow SCI processes.
• Ensure that all appropriate donor formats are available in-country and staff have a clear understanding of donor requirements/expectations throughout the award cycle.
• Ensure potential issues and amendment requests are flagged promptly to her/his line manager, then to donors via the relevant member. Prepare donor waiver/derogation requests.
• Ensure all partners and sub-award agreements undergo legal vetting, are input into and approved through AMS, and work with relevant staff to ensure relevant donor requirements are understood by implementing partners (this may include capacity building).
• Understanding of the AMS system, maintaining and driving data quality.
• Ability to use AMS reporting to monitor awards and plan for key processes i.e. donor reporting.
• Ensure all AMS records are an accurate reflection of current award status at all times, and have all required documentation attached.

Monitoring and analysis
• Support the CO in the implementation of plans to address any performance issues identified through management information and KPI results.
• Ensure regular award monitoring across the country office and facilitate regular meetings with key stakeholders to ensure individual award performance is being tracked effectively, and that risks and issues are being recognised and action taken.
• Run reports from AMS to support SMT with monitoring of the Award Portfolio.

Award Management leadership, portfolio management and strategy
• Actively search for funding opportunities related to SCI work in Haiti and share the information with CO SMT.
• Ensure award management systems and processes are successfully implemented, and key controls are in place to support effective portfolio management and compliance with donor requirements.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Essential
• Proven track record of in-country award portfolio management and knowledge of major donors’ compliance requirements.
• Experience communicating with impact in a complex stakeholder environment.
• Proven track record of supporting a senior management team.
• Problem solving skills to identify and lead the resolution of issues.
• Good attention to detail and analytical skills.
• Computer literate (i.e. Word, advanced Excel, Outlook, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people.
• Patient, flexible, able to improvise and communicate clearly and effectively under pressure.
• Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities.
• Basic understanding of operational programming, including the realities of the context.
• Strong communication (written and spoken), and interpersonal skills in English, with experience working within multicultural teams.

Desirable
• Experience with Save the Children Award Management System (AMS)
• Significant experience with NGOs in an international environment
• Experience of staff management, supervision nd capacity building in Award Management

CHILD SAFEGUARDING:
Level 1: the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed

CV, Letter of Interest, Copies of diplomas and certificates

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.