Maternal, Adolescent & Child Health (MatCH) is a division of the Wits Health Consortium under the School of Public Health of the University of the Witwatersrand. MatCH is a consortium partner implementing the EQUIP project. EQUIP is an international grant to implement projects in five key solution areas - innovative models of ART service delivery; innovative approaches to support viral load scale-up; strategies and technologies to more effectively identify and link patients to treatment, foster ongoing adherence and retention; identify approaches that respond to the needs of key populations and promising “Test and Start” strategies in countries in Africa, South East Asia and the Caribbean.

Main Purpose of the Job
The incumbent will provide administrative support to various staff members including travel arrangements and meeting scheduling, and responsible for the management and professional upkeep of the reception area to ensure quality of service to all staff, callers and visitors.
Location
Haiti

Key Performance Areas
• Coordinating scheduling, workflow, communications and day­to­day operational and administrative issues and including coordination of meetings across multiple time zones, offices, and partners.
• Assisting with travel arrangements
• Attending to visitors and ensuring that the visitors register is completed
• Arranging the courier services; Circulation of mail; Distribution and management of stationery
• Manage the booking of boardrooms
• Develop and maintain a filing system
• Plan meetings and take detailed minutes
• Assist with obtaining quotes and compiling procurement documentation
• Sign for and distribute delivered packages
• Maintain confidentiality in all aspects of client, staff and agency information.
• Coordinate the drivers and janitor schedules of work
• Perform all other duties as assigned

Required minimum education and training
• University level education
• Fluency in French and level 3 in English

Minimum work experience
• 3 years of work experience in similar position

Desirable additional education, work experience and personal abilities
• Knowledge of office management systems and procedures
• Strong oral and written communications skills.
• Ability to quickly build rapport with others and work as part of a team.
• Exceptional attention to detail with problem solving skills.
• Demonstrated excellence with MS Office and other office automation tools.
• Strong organizational skills with ability to multitask
• Sound, professional judgment and excellent decision making skills.
• Experience in a U.S. government contracting services environment

This vacancy is a one year contract.

Should you be interested in applying for this vacancy, clearly state the name and reference number you are applying for and forward a detailed CV together with copies of ID and all relevant qualifications to: hsrecruitment@witshealth.co.za by 15 May 2017

Closing date for applications: 15 May 2017