This role will be primarily focused on ensuring SCI STANDARDS 48 and 49: Supply Planning And Sourcing are achieved.

48. Supply chain planning is undertaken annually to ensure that the organisational supply chain is sufficiently structured and prepared to meet the needs of programs and beneficiaries. Procurement Plans are developed and approved at the proposal development stage within the award management cycle.

49. Goods, services and construction works are sourced (procured or donated) according to SCI Procurement Procedures, donor policies and applicable laws. All procurement activities are documented and tracked from initial request to payment request. The procurement of medical, food and construction supplies and services meet relevant international quality and safety standards.

The role will report into the Logistics and Administration Director. The role will seek to maximise SCI procurement best practice while ensuring the county programme receives quality goods and services at competitive pricing with excellent delivery times.

The role will be proactive, problem solving and energetic in rapidly closing procurement packages in order to maximise Save the Children positive impact in programme delivery.

The role will actively seek out suppliers and service providers to ensure that Save the Children is maximising its engagement with potential suppliers

The Procurement Manager will require excellent communication skills I order to successfully coordinate with programme teams with updates on current status, sharing of KPI and inputting into programme development and planning.

Achieving Essential Standards
48.1 Supply Chain Plans define a sourcing (where to buy what), contracting, storage and supply route strategy which can meet the demands of country programs effectively and efficiently. The plan is developed balancing delivery lead time, quality, safety and cost

48.2 Procurement Plans are completed at the award proposal stage for all awards with >$50k of procurement as per the Award Management Manual, and define how and when supplies and services will be sourced to effectively meet program and beneficiary needs, ensuring procedural compliance and value for money

48.3 To ensure accountability within the supply chain process, the Country Logistics Manual documents the roles and responsibilities of each staff member engaged in planning, sourcing, storage and transport of items, as well as fleet and asset management. It also includes approved country specific procedures that supplement the global procedures

49.1 There is full management and traceability of all procurement with approved records retained for requests, analyses of offers/quotes/tenders, purchase orders and invoices, goods received notes and payment approval

49.2 The procurement procedure and documentation demonstrates transparency; with processes, specifications and supplier selection criteria clearly defined, and opportunities or request for offer/tender are sufficiently made available to suppliers to ensure genuine competition

49.3 The procurement procedure and documentation demonstrates proportionality; balancing the effort required for a procurement against its value ( with less effort required for procurements of smaller value), and is achieved by ensuring that local procurement thresholds are defined and followed (these local thresholds must not exceed the global thresholds)

49.4 The procurement procedure and documentation demonstrates fairness and non-discrimination to suppliers. Suppliers are treated equally to ensure fair procurement, without discrimination or favouritism by any staff, and with adequate systems put in place to mitigate against fraud, bribery, corruption and conflicts of interest in the procurement process. Treating suppliers fairly also involves giving them sufficient time to prepare bids and paying them in line with the contract payment terms

49.5 Gift in Kind (GIK) donations of drugs and medical devices follow WHO's "Guidelines for Drug Donation"

49.6 Drugs and medical devices are only sourced from manufacturers complying with WHO Good Manufacturing Practices; wholesalers and distributors complying with WHO Good Storage Practices, Good Distribution Practices and Medical Quality Assurance System who are registered and authorised to manufacture/procure and distribute these products by their National Drug Regulatory Authority (NDRA). In addition, the drugs appear on the country’s National Essential Drug List (NEDL) or the WHO or SCI essential drug list if the NEDL does not exist. All sources of drugs and medical devices are approved by the SCI Regional Logistics Manager/SCI Head of Logistics and the Save the Children Pharmacist.

KEY AREAS OF ACCOUNTABILITY:
• The Procurement team is aware of and adheres to the Procurement Standard, Procedures and forms, and the team is adequately supported and managed.
• The development of procurement plans is supported and approved, ensuring the plans have realistic lead times to support planned distributions, are deliverable and include relevant costs.
• Supplier lists, price list surveys and framework agreements are in place as appropriate, and contract spend is monitored against procurement thresholds.
• Appropriate due diligence is carried out on suppliers.
• The performance of the procurement services across the program is monitored and is meeting the program’s supply needs.
• Manage international procurement in line with procurement policies, processes and quality standards
• A procurement tracker is in place and used in PaP and field level and is distributed to relevant staff on a periodic basis (at a minimum, once per month).
• Ensure all orders are processed in timely manner, tracked on the procurement tracking system, status updates are communicated to programmes, and that all relevant documentation is filed appropriately
• Develop strong relations with key country programmes to support them in improving their procurement planning & ordering practices
• Provide support to procurement staff on areas relating to budgets, technical aspects of the programme, and implementation mechanisms as required
• Review all monthly procurement KPI and provide feedback for L&ASM and CD
• Lead in undertaking market research and analysis, running tenders and setting up national framework agreements for key items.
• Oversee suppliers, proactively provide feedback to improve performance
• Monthly report to include number of PRs from Procurement Plans
• Procurement risk to be monitored monthly and quarterly
• A responsibility matrix is in place for staff members dealing with procurement function, including TORs of procurement committee
Additional job responsibilities
The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

QUALIFICATIONS
Preferably a graduate degree in Procurement and Supply Chain Management or a related discipline. The CHL qualification is an advantage.
Essential
• Extensive prior experience in logistics and procurement management in the NGO sector, within complex/large scale country programmes and in humanitarian environments
• Proven experience in all technical areas of logistics operations especially in procurement, and preferably in transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security
• Demonstrable experience in the end to end management of procurement orders, from timely and efficient processing of orders to ensuring invoices are reconciled and paid according to agreed payment terms
• Ability to synthesise and analyse information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Strong administration skills, a proven ability to use existing & develop filing systems and databases to ensure an auditable trail
• Highly developed interpersonal and communication skills including influencing and negotiation and an ability to work with remotely located stakeholders
• Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time
• Proven ability to work across different organisational departments in order to achieve the objectives
Desirable
• Demonstrable experience in the identification of new procurement trends and progression of new ideas
• Demonstrable experience in Freight forwarding
• Understanding of tendering processes for new suppliers
• Field level experience in procurement and logistics for NGOs in international development and emergency programmes
• Knowledge of key institutional donors and their compliance requirements in respect of logistics and procurement
• Working knowledge of Spanish and English

CHILD SAFEGUARDING:
The employee must adhere to the child protection policy that supports the SCI child safety objective. In addition, he / she will have to know the local procedure for complaints, the protocol of the safeguarding of the child and the Code of Conduct of SCI indicating rules of behavior of every day as much in the personal life that professional.

Level 3: The role will not have contact with children or young people or access to sensitive data.

CV, letter of interest, copies of diplomas and certificates

Only applications sent to the both emails will be considered

Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.