The United Methodist Committee on Relief (UMCOR) is a United States based not-for-profit organization which is registered as a non-governmental organization (NGO). UMCOR has a long operational history in Haiti. Across all its programming (livelihoods; water, sanitation and hygiene; and shelter and reconstruction), UMCOR Haiti supports community engagement. This involves extensive community-based consultation and participation as well as close coordination among project partners including the Government of Haiti (GoH) and donor partners. The overarching objective of UMCOR Haiti’s efforts is to support the Government of Haiti (GoH) in implementing sustainable post-earthquake reconstruction and development. The UMCOR Haiti Strategy which covers the period 2013-2017 takes into account Haiti’s development challenges pre-earthquake yet focuses on reconstruction and projects adequate for reconstruction given the changes in context, content, and focus of the Government of Haiti’s (GoH) “Build Back Better” agenda.
The purpose of UMCOR’s Haiti mission is to provide emergency response, early recovery and transitional development assistance leading towards development program for vulnerable communities to bring real changes in their lives in the affected areas of Haiti. The Finance Officer’s primary responsibility is to maintain updated financial records of UMCOR activities with high quality of information.

ESSENTIAL FUNCTIONS: Under the direction of the Finance Director, and in close coordination with Finance Officer P-au-P based, the Finance Officer of les Cayes based will work closely with Finance Officer P-au-P based to maintain the financial files and operation of the financial accounting and budgeting systems in a timely manner and to develop, maintain and perform internal controls over the financial and budgetary operations of the UMCOR/NGO Haiti.
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Responsibilities and duties are, but not limited to, the following:

1. In combination with the Finance Director/ Finance Officer PauP based maintains the accounting records up to date
2. Responsible for the quality and accuracy of the transactions recorded directly by him/her
3. Reviews the accounting application of expenses ensuring the budget availability.
4. Prepares Bank Reconciliations
5. Inputs all approved journals on a weekly basis, in the accounting system, and print the validation worksheet for review by the Finance Manager.
6. Prepares monthly payroll for National Staff working closely with Finance Officer PaP based
7. Codes invoices with accounting account numbers according to distribution in the general ledger; determines dates for invoices to be paid; keys invoices into computerized accounting system. Maintains open invoice file for unpaid invoices closely with Finance Officer PaP based
8. Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices. Verifies invoices for quantity, unit pricing, extensions and applicable discounts. Obtains approval from appropriate authority for payment of miscellaneous invoices.
9. On a weekly basis, reviews invoices scheduled for payment and a special check request with Finance Director/ Finance Officer PauP based, prints approved checks, prepare and routes for signature according to check signing authority.
10. Receives completed advance requests (operational, travel, etc.). Codes advance requests with account numbers for type of advances,
11. Prepares advance journals and feeds them into ACCPAC accounting system.
12. Prints monthly statements and sends to employees. Prints, verifies and maintains accounts receivable invoice records, advances reports, open and aging reports and journals.
13. Receives and answers phone calls from vendors or other departments in regard to payment status of invoices.
14. Receives advance justification reports. Verifies each supporting document with the justification reports in terms of compliance to procedures. Verifies the calculation and keys justification reports in the computerized accounting system.
15. Verifies weekly the outstanding advances, and cash receipts journal. Coordinates closing with Finance Director/ Finance Officer PauP based
16. Communicates with the employees regarding their billing and assists the Finance Director/ Finance Officer PauP based with collections.

INTERNAL CONTROL AND AUDITS
17. Participate in field audits. Work with external auditors and prepare all reports, representation letter, and management letter response as requested by the Finance Director and submitted to him/her for review and approval.
18. Perform any other duties assign by Finance Director in collaboration with Finance Officer PauP based
19. 60% les Cayes based / 40% PauP with flexibility to travel up and down
20. Collect staff time sheet, leave request, medical certificate and maintains accuracy at field level with Finance Director and Finance Officer PauP based

BUDGETING
21. Assist the Finance Director/ Finance Officer PauP based in the preparation of the yearly budgets for the mission and for its different projects/programs.
22. Assist the Finance Director/ Finance Officer PauP based in the management of the budgetary system and performs specific cost analysis upon request by the Finance Director.
23. Participate to the analysis and projection of estimated expenses by office if required by the Finance Director/ Finance Officer PauP based.

QUALIFICATIONS:
• Minimum of Bachelor Degree or certification in accounting
• Background and proven experience working with NGO’s for at least a Minimum of 5 years experience
• Position retain test, technical interview, Verification of certificates and contact references
• Comprising with 85% marking
• Banking transactions and any knowledge like QuickBooks, ACCPAC, sun system will be appreciated
• Time management and ability to prioritize multiple tasks
• Able to work effectively in a diverse team environment
• Able to effectively promote UMCOR mission values, and objectives.
• Great interpersonal skills and flexibility in working hours in field and PauP level
• Fluency in English and French
• Computer skills (Outlook - Word - Excel – PowerPoint)
• Ability to work with little direct supervision
• Demonstrated autonomy and ability to organize work and manage priorities.

Capacity to work effectively and harmoniously with a team of colleagues from varied culture

Starting salary will depend on skills and experience. UMCOR also offers benefits including medical and health insurance coverage

All CV must be backed up with letter of intention, copies of certificates, diploma, license..work experience documentations and at least tree references

Due to the urgent to have this position filled up, UMCOR can select a qualified candidate if founded before the end of deadline date.This is an internal and external advertisement.All interested internal candidates please feel free to apply.