The Finance Officer is responsible for providing financial support to Jhpiego Haiti Office and related programs to ensure the smooth running of the office. This includes handling day to day financial operations of the Haiti office, with particular emphasis on handling accounts payable and receivable, expense reports, cash handling, payments and compliance to Jhpiego and donor financial policies. Implements and maintains an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of Jhpiego's financial operations

• Examine financial documents such as vouchers, invoices, delivery notes, purchase orders and other documents to ensure the completeness , accuracy, and validity of financial data in QB.

• Ensure that accounting documents are filed on a timely basis and proper accounting records are maintained and are compatible with standard accounting practice, JHU/Jhpiego and donor guidelines.

• Assist the Finance and Administration Officer in monitoring program expenses by ensuring timely preparation of expenditure reports, accruals and projections and burn rates on a monthly basis.

• Prepare and post adjustment vouchers related to expense reports to QBE

• Review and confirm the completeness, accuracy, reasonability and validity of financial data of expense reports.




• Reconcile staff advance accounts on monthly basis and provide staff with regular updates on their account. Monitor AIR account aging and inform staff on timely basis if amounts are outstanding

• Prepare and post adjustment vouchers related to expense reports to QBE.

• Ensure that expense reports and relflted documentation are filed on a timely basis, proper accounting records relating to staff advance payments are maintained and are compatible .with standard accounting practice, JHU/Jhpiego and donor guidelines.

• Assist in reconciliation of prepayments (hotel & rents) and payables (vendor and payroll deduction) accounts on monthly basis.

• Assist in other finance tasks like payments, VAT, withholding etc as needed

• Prepare VAT exemption forms and update VAT log on a regular basis to ensure accuracy.

• Follow up on VAT refunds due from Haiti localauthority and ensure timely reimbursement

• Prepare donor required VAT reports as required • Ensure that VAT documents and reports are filed on a timely basis and proper accounting records relating to tax exemption are maintained and are compatible with standard accounting practice, JHU/Jhpiego and donor guidelines.
• Collect and disburse cash and ensure that it is stored securely.
• Ensure that all unspent advances are deposited to the bank with 48 hours after receipt • Ensure timely payment of all withholding taxes and issue withholding tax certificates • Ensure that finance documents are filed on monthly basis and proper accounting records relating to vendor payments are maintained and are compatible with standard accounting practice, JHU!Jhpiego and donor guidelines.
• Assume other duties as assigned.

• BA in Business Administration, Finance or related field, MBA preferred
• 7+ years’ experience managing USG grants and/or sub-contracts, especially in Haiti
• Demonstrated experience organizing resources and establishing priorities
• Sub-contract and sub-agreement financial management experience
• Understanding of the difference between contracts and cooperative agreements and their relevant terms and conditions
• Experience developing finance and accounting policies, procedures and systems
• Effective communicator and can explain the project’s direction and motivate others with strong, honest leadership
• Ability to gather data, compile information and prepare reports
• Problem solving skills and excellent general management skills particularly in facilitation, team building and coordination
• Strong oral and written communication and presentation skills in French, Haitian-Creole and English
• Comfortable with a team approach to management and the ability to manage several major activities simultaneously
• Demonstrated leadership and management style that works in cooperation with others who represent a wide range of interests and needs
• Ability to travel domestically in the northern departments as needed
• Experience with international, non-profit organizations
• In depth knowledge financial software applications, databases and spreadsheets, including Microsoft Office packages, QuickBooks Enterprise, and others

Cover Letter, Resume