USAID’s MCSP program in Haiti called Services de Santé de Qualité pour Haiti (SSQH) is hiring a Senior Grants and Contracts Manager who will report to Jhpiego’s Director of Finance for SSQH, and who will be based in Port au Prince. The primary responsibility of the Senior Grants and Contracts Manager will be to oversee and provide leadership for all sub-grants under SSQH, ensuring compliance with US Government and USAID cost principles and regulations. S/he will advise and assist in the design, development, and oversight of the sub-grants management policies, procedures and practices as well as providing guidance and interpretation of grants policy for program staff and sub-grantees. S/he will be responsible for contractual support to MCSP’s SSQH program, providing critical oversight and technical assistance in grants and contracts management and cost proposal development, as well as management of the liaison and communication between the project and the Jhpiego’s MCSP Grants and Contracts team based in Washington DC. S/he will ensure proper negotiation of the terms and conditions for sub-grants, and will analyze budget estimates for reasonableness and consistency. He/she will be required to travel to the field to conduct capacity trainings and assessment visits.
The Senior Grants and Contracts Manager will supervise at least two staff: a Grants and Contracts Officer in Port au Prince as well as a Grants and Contracts Officer in Cap Haitien. S/he will work closely with the Director of Finance to ensure accurate financial, contractual and administrative reporting of sub-grantees

• Provide oversight and technical assistance in the proper management of grants, subcontracts, and sub-agreements throughout the project.
• Develop and/or revise contracts and subcontracts, support documents, templates, and systems to ensure compliance with project needs and donor requirements
• Work with the Project senior management and technical staff to select grantees for award. This will include establishing selection criteria for sub-grantees and conducting pre-award assessments to determine the responsibility of prospective grantees and providing feedback to all the applicants.
• Make determinations of risk profiles of prospective grantees and recommend appropriate approaches to mitigate the risks identified, including the development of special award conditions.
• In addition to pre-award assessments, the Senior Grants and Contracts Manager will also be responsible for the following pre-award tasks:
a) Ensure sub-grantee meets selection criteria
b) Budget analysis and negotiations and SOW finalization
c) Complete submission of award documents for approval by Finance Director, Project Director and/or Country Director.
• Provide technical assistance and capacity building to staff and grantees on administrative policies and procedures for grants management. Technical assistance on the following topics will be provided in conjunction with the Finance Director and Grants and Contracts Officers:
a) Jhpiego’s grants management policies and procedures
b) Policies and procedures for procurement under sub-grants
c) Interpretation of donor regulations
d) Preparation of solicitations (RFA, RFPs)
e) Modifications
f) Grantee monitoring
• Work closely with MCSP Grants and Contracts team and project technical staff to obtain USAID concurrence and approvals when required.
• Assess and manage risk for subawards to partner and sub recipient organizations.
• Monitor expenditure against the budget and provide recommendations for budget alignment
• Monitor compliance with special award conditions by grantees.
• Work with the Procurement Manager to obtain prior approvals and waivers from clients required for administration of specific grants.
• Conduct site visits to selected grantee organizations to directly observe project implementation, provide project management support, train on USAID rules and regulations
• Compile and report information as required.
• Ensure regular audits are conducted on LIPs and follow up on resolution of findings with LIP staff.
• Organize and maintain all project documents and files related to grant process and individual grantee activities.
• Collect and maintain complete documentation of submission/transmittal of reports that are submitted by sub-grantees after receiving necessary approvals and signatures.
• Conduct field visits to monitor sub-grantees and provide on-site support with respect to financial grant management, as needed.
• Mentor and provide technical support to sub-grantees to improving their financial systems and reporting under sub-agreements with MCSP
• Collaborate with program staff to assist in developing and revising mechanisms for making payments and monitoring/reporting financial performance of sub-grantees.
• Communicate regularly with MCSP Grants and Contracts team in Washington DC of sub-grantees’ status
• Contribute to the development of a country office grants management manual, materials, and resources.
• Work closely with program staff during project close out
• Provide feedback to the Finance Director on overall performance of sub-grantees and recommendations for improvement (if any).
• Other duties as assigned.

• Master’s Degree in Accounting, Finance, or Business Administration or equivalent
• Fluent in English and French
• Minimum of five (5) years of post-qualification experience in grants management in a senior position in a reputable NGO or development agency.
• Experience in supervising grants management processes and providing technical support and capacity building to program staff
• Ability to communicate both orally and in writing and to confidently engage with high ranking government and donor partners.
• Excellent interpersonal skills to effectively interact with all levels of staff and sub award recipients
• Good oral and written communication skills to effectively communicate findings and analyses to sub recipients
• Excellent organizational skills, detail-oriented and high degree of accuracy; strong analytical skills and sound judgment.
• Trustworthy and track record of impeccable integrity.
• Extensive knowledge of USAID rules and regulations including 2 CFR 200/700 and OMB Unifrom Guidance
• Computer literacy and very good knowledge of Excel, MS-Word; experience in QuickBooks accounting package is advantageous.
• Be able to supervise staff and ensure teamwork.
• Willingness to travel regularly throughout Haiti

Cover letter, Resume