PRIMARY RESPONSIBILITY:



This role takes the responsibility of Grants/ Projects Financial Management to ensure CRS and donors policies, rules and regulations are adhered to and compliance on grants/ projects financial management is achieved. The role will work with and build the capacity of Project Accountants and CRS Haiti’s partners to ensure budgets, grants/ projects financial administration, reporting, and closure meets the CRS’s standards of excellence and donor requirements.





JOB RESPONSIBILITIES:

Planning & Budget Administration

• Working with Program Managers, Heads of Programs, Head of Operations and other senior managers, support the Finance Manager in the preparation and submission of the Annual Program Plan (APP) and the Current Year Spending plan updates. Works with the Finance Manager to ensure eBudget maintenance and management at the CP level.

• Collaborates with Programming staff and Finance Manager to ensuree that the country program’s board approved budgets and subsequent amendments are correctly recorded into SunSystems. Ensure budget amendment processes are in accordance with CRS’ policies and procedures.

• Support Program Managers in developing budgets for new programs/projects and revisions of existing projects. Ensure that reasonable estimates of direct cost and shared direct cost are used in budgets, based on historical data and current market conditions. In addition, s/he ensures that accurate indirect cost and support services rates are used in accordance with policies and guidelines.

• Works with Finance Manager to provide the Senior Management Team and Program Managers with regular and timely budget comparison reports. Work closely with the FM, HoOPs, Head of Programming and budget managers to provide analyses and action plans that address significant variances between approved budgets and actual expenses.

Subrecipients’ financial management and Capacity Building

• Working with the Finance Manager, the Financial Capacity Building Manager and Programming staff, build and strengthen the capacity of subrecipients in the area of financial management. Plan and organize regular trainings and other capacity building initiatives such as exchange visits to ensure that subrecipients acquire and maintain the skills required to manage financial resources provided by CRS and other donors.

• Assess and regularly monitor subrecipients’ ability to safeguard financial resources entrusted to them. In addition, assess and monitor their ability to accurately record and post all financial transactions. Work closely with subrecipients to ensure that they design and implement effective internal control improvement plans.

• Ensure donors’ requirements are included in subrecipients’ agreements, and systems are in place to promote compliance through review of sub recipient agreements prior to signing.

• Put in place a mechanism to ensure that corrective action plan resulting from the partners’ assessment are addressed within the deadline as per the Sub Recipient Management Policy

• Maintain good working relationships with subrecipients based on mutual respect and effective communication and work closely with FM, HOPs and Program Managers to ensure coordinated and consistent partners strengthening efforts.

• Ensure subrecipient advances and liquidations are managed in accordance with the Subrecipient Financial Management Policy and the terms of the related subrecipient agreements.

Grant/ Projects Financial Management

• Monitor grant agreements to ensure spending is within obligated budgets and the approved project periods; communicate with FM and HQ/ Finance when new agreements are signed or existing agreements are modified.

• Review and understand the financial sections of all agreements with donors to ensure financial terms are reasonable, practical, do not contradict CRS’ policies and procedures and are in CRS’ favor when possible. Proactively set up systems that enable CRS to respect the agreements’ financial terms and requirements, such as special reports, supporting documents and justification of cost.

• Coordinate the submission of monthly, quarterly and final financial reports to donors in accordance with donors’ regulations or as stated in agreements and CRS’ Grant Reporting Policy. In addition, when required, ensure supporting documents are accurate, financial reports tie to the general ledger and the cost can logically and accurately be explained to donors.

• Ensure grants are set up correctly and timely in CRS’ financial systems. Analyze revenue recognition transactions to ensure the correct currency codes, indirect cost recovery rates, and grant liability accounts are used. Proactively resolve any irrégularités.

• Ensure grant liability balances are analyzed and reconciled on a regular basis. Liaise with Program Managers and/or Chiefs of Party and ensure that cash due from donors is collected in accordance with CRS policies and donors’ terms and conditions.

• Work with the FM to oversee the ongoing financial management of grants and related cost-shares through timely communication with program managers, to ensure budgets are not overspent or significantly under-spent.

• Lead the timely and complete closure of all expired grants and cost shares in conjunction with the FM and HQ/Finance.

• Ensure that all budget management tools (SunSystems “C” ledger, commitment ledger, etc.) are used effectively to enhance grants’ management.

Risk management

• Proactively ensure the financial internal control systems or management system assessment at CRS or partners levels through the risk assessment process and identify key issues to be addressed to mitigate their impact on project outcomes.

• In a risk mitigation approach, proactively ensure assessment of project operations and structure at partners levels including: Management structures (segregation of duties, logistic management system, procurement, financial and accounting management, personnel and property management, field safety and security)

Compliance



• Conduct at partners levels compliance testing on project and financial operations with regard to applicable laws, regulations and donors requirements.

• Ensure monitoring on the effectiveness of the internal control structures in place as to their ability to guarantee CRS and partners’ compliance with internal policies and the applicable regulations.

• Participate in the implementation of training and technical assistance programs on compliance related topics to CRS finance staff and partners.

• Keep himself / herself abreast of the applicable financial internal policies, laws and regulation; and maintain updated repertory of them.

• Prepare noncompliance trend analysis report to assist management in risk mitigation actions about CRS and partners financial operation.



• Participate in financial operations systems analysis including: operations processes, compliance procedures in place.

• Provides compliance advices to management, as appropriate, on process changes

• In coordination with the Finance Manager, identify relevant regulatory updates to report out to CRS management and partners.



Supervision of Project

• Oversee the recruitment, training and development of the Project Accountants who can effectively discharge the mandate of Grants/ Project Financial Management

• Supervise, mentor, coach Project Accountants. In addition, design and implement succession plans for Project Accountants.

• Oversee the orientation of Project Accountants and also Project Managers in relevant financial management practices, CRS policies and procedures and donors’ financial requirements.

• Ensure that job descriptions for Project Accountants employees are up to date. In addition, ensure that performance and development plans are prepared each year. Complete annual performance appraisals for supervised staff. Make these documents a useful tool for employees to maintain and improve their performance.





Technical Financial Management Oversight of CRS Haiti Sub Offices

• Oversee the financial management of partners working from the field office in Les Cayes and other CRS sub offices.

• Support and provide capacity building to the Project accountants working from the les Cayes office.



SUPERVISION: Project Accountants, Senior Project Accountants



OPERATIONAL CONTACT: DCR Operations, Head of Operations; CRS Program Department and administrative staff; Partners, and vendors, GOH Bureau de Gestion officials, CRS/Haïti Les Cayes Sub Office Director and Administrator; CRS Baltimore-Finance and LACRO Regional Finance Officer.





Agency-wide Competencies (for all CRS Staff)



These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

1. Serves with Integrity

2. Models Stewardship

3. Cultivates Constructive Relationships

4. Promotes Learning

QUALIFICATIONS:
1. Bachelor’s degree in accounting or finance and CPA with 5 years of experience.
2. Demonstrating practical knowledge of accounting principles and sound financial management.
3. Experience in the financial management of USG grants and other major donors including the UN Agencies and other AID bodies.
4. Detail oriented and the ability to prioritize tasks effectively and meet deadlines.
5. Proven initiative and ability to work independently.
6. Excellent written and spoken French and English.
7. Ability to balance focuses on detail with global vision.
8. Strong written and verbal communication skills.
9. Familiarity with spreadsheet and database computer programs.
10. Prefer good understanding of SUN Systems and Q&A accounting software; required to quickly learn accounting software program.
11. Willingness to work additional hours during critical periods

NOTE: This job description is not an exhaustive list of the skills, efforts, duties and responsibilities associated with the position.

Les candidat(e)s intéressé(e)s sont priés d’acheminer leur dossier complet (CV, lettre de motivation, copie diplômes,) avec le titre du poste

CRS’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation