GENERAL PURPOSE: Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Attend meetings to record minutes. Proof read all correspondence
• Greet visitors and determine whether they should be given access to specific individuals.
• Read and analyze incoming memos, reports submissions, and reports to determine their significance and plan their distribution.
• Update and maintain executive vacation and travel calendars for the reporting team. Track schedule and events calendar.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• File and retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Make travel arrangements for executives.
• Create reports using various database management or word processing.
• Create, maintain, and enter information into databases.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
Qualifications Requises
Professional Secretary Diploma. Bachelor degree would be a plus. Fluent in English preferred.
Conditions particulières
- Must be organized, detail-oriented and able to handle sensitive information with confidentiality.
- Must be flexible in terms of work schedule and able to work some national holidays as needed.
Conditions de travail
Monday to Saturda. from 7:00 AM to 5:00 PM.
Dossier de candidature doit avoir ...
Cover letter, diploma or certificates, resume, reference letters
