Jhpiego's Mission
Jhpiego, an affiliate of Johns Hopkins University, builds global and local partnerships to enhance the quality of healthcare services for women and families around the world. Jhpiego is a global leader in the creation of innovative and effective approaches to developing human resources for health.
Jhpiego's Values
At Jhpiego we value our customers who have our respect, responsiveness, and commitment to excellence; our staff and global network of colleagues who bring cultural diversity, innovation, and a wealth of world experience; and our work culture, which is reflected in our team spirit, transparent communication, mutual respect, flexibility, and dedication.

Jhpiego is hiring a Director of Administration who will report to the Country Director. The Director of Administration is responsible for providing administrative and operations support to the Jhpiego Haiti projects. This includes providing administrative support to the Haiti offices, office staff, visitors and/or consultants. S/he will coordinate with the program and technical staffs on local, regional and International travel and other administrative and operations issues. The Director of Administration will be proactive and work closely with the Director of Finance, Country Director and various technical and program staff in addition to the admin/operations team to improve administrative support as appropriate.

• Provide administrative/office support to staff, consultants and visitors
• Solve administrative and office routine problems and ensure smooth running of the offices
• Coordinate and assist with training and event logistics
• Coordinate with the administrative team to arrange local, regional and international staff travel which includes booking air tickets, airport transfers, arranging for travel advances, making hotel reservations, visas etc. as needed
• Oversee project fleet, including rental cars
• Oversee projects logistics, including warehouse/store rooms
• Oversee the offices/facilities, including security
• Oversee the Procurement process
• Provide regular feedback to the Country Director on routine office-based administrative issues
• Assure proper maintenance of office equipment and furnishings of office
• Implement and maintain detailed inventory system
• Manage and document handover of any equipment and materials to recipients, stakeholders and counterparts
• Plan and implement office systems, layout and equipment procurement
• Ensure procurement integrity through proper identification and screening of vendors and review supply requisitions
• Implement donor branding guidelines on project and organizational events
• Oversee IT department
• Assist in the identification, negotiation, and leasing of new office space as needed
• Manage the maintenance and repair of the office and office equipment
• Design office record filing system, ensure filing systems are maintained, up to date and secured
• Revise and implement security guidelines outlined in security manual
• Provide operations and administrative support to field based teams and offices
• Ensure organizational registration with required government bodies
• Perform other related duties as required

• Bachelor's degree in Administration, Accounting, Business, or equivalent with 5-7 years of relevant experience in Administration or Operations. Experience with finance a plus
• Strong ability to work and communicate within a team
• Ability to proactively organize and manage own work and coach others to do the same.
• Experience assigning and supervising the work of others
• Demonstrated management and organization skills
• Demonstrated high level of communication and relationship experience working with different vendors
• Strong experience for maintaining equipment inventories
• Proficiency in Microsoft Office and electronic inventory management systems
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• Fluent in written and spoken English
• Excellent oral and written communications skills
• Ability to travel frequently within the country

Cover letter, CV, Diploma