J/P Haitian Relief Organization (J/P HRO) evolved as an organization since its inception in January 2010, transitioning from an emergency to a development context. Hence, the need for J/P HRO’s structure to adapt accordingly in order to support new monitoring and reporting needs, as well as efficiency imperatives. J/P HRO is seeking for: One (1) Procurement Officer based in its office in Port-au-Prince, Haiti.

Summary:
The Procurement Officer is responsible for ensuring that the procurement of goods and services is carried out in a transparent and accountable manner in line with J/P HRO policies and institutional donor guidelines.

Under the supervision of the Procurement Manager the responsibilities of the Procurement Officer are the following:

• Provides guidance and assistance to faculty and staff in all aspects of purchasing;
• Ensures that all purchasing is in compliance with regulations and laws related to
Purchasing practices and in accordance with J/P HRO practices;
• Help in Preparing and developing bid documents and supplier bid lists to obtain competitive quotations on commodities and services;
• Promotes the Purchasing section as an effective resource for addressing Supply Management issues;
• Keeps constantly apprised of economic / business situations as they affect Purchasing
Policy;
• Makes recommendations to adequately meet those changing conditions;
• Analyzes current procurement activities and recommends improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing;
• Solicits information regarding a variety of commodities by telephone, facsimile, interview or written requests ensuring cost effectiveness commensurate with quality;
• Reviews tenders and purchase award documentation with respect to quality, suitability, delivery and pricing;
• Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up;
• Expedites outstanding purchase orders to ensure delivery requirements are met;
• Promotes and develops contact and liaison with the external supplier community;
• Interviews current suppliers to improve levels of service and new suppliers to develop
and establish new sources of supply;
• Coordinates and resolves problems with end user departments and suppliers;
• Assists in resolving Accounts Payable invoice discrepancies and variances after Accounts Payable make initial inquiry;
• Performs other related duties such as special assignments and annual major objectives as required.

Given the nature of the work, staffs are expected to be flexible and may be asked to carry out duties which are not specifically listed above. The job description may be revised after discussion between the staff member and the organization.

• Bachelor’s Degree in Administration, Accounting or any other related field
• At least 4 years’ experience in Procurement
• Experience in financial analysis
• English, French, Creole
• Computer skills: Excel, Word, Internet
• NGO experience may be an advantage
• Management and customer service skills
• Communication and interpersonal relations
• Business and analytical skills
• Strategic planning and organizational acumen
• Stress management skills
• Negotiating and networking
• Accuracy and attention to detail
• Problem-solving skills
• Commercial awareness and commitment
• Ability to exercise judgment and make decisions independently.
• Extremely flexible and have the ability to cope with stressful situations and frustrations.
• Excellent analytical and organizational skills.
• Detail oriented, ability to work on multiple projects simultaneously and meet deadlines.
• Excellent interpersonal and communicative proven ability to work in a variety of cultures,
• Ability to work in a dynamic environment.

To apply for this position please submit your resume, motivation letter including copy of diplomas to the Human Resources Department before March 17, 2016 at 17, Rue Maurice Latortue, Delmas 48 or hrstaffing@jphro.org.

Please mention the "position applied for" as subject of your email. Only Shortlisted candidates will be contacted for interview.