J/P Haitian Relief Organization (J/P HRO) evolved as an organization since its inception in January 2010, transitioning from an emergency to a development context. Hence, the need for J/P HRO’s structure to adapt accordingly in order to support new monitoring and reporting needs, as well as efficiency imperatives. J/P HRO is seeking for: One (1) Office and Site Coordinator based in its office in Port-au-Prince, Haiti.

Summary:
The Office and Site Coordinator reports to the Administration Manager and is responsible for providing support to the administrative office and site, ensuring smooth and timely flow of work and help maximize Administration Manager Productivity at all items. S/He will also be required to support the AM for carrying out various all tasks and assisting with the day-to-day efficient operation of the department.

Under the supervision of the Administrative Manager the responsibilities of the Office and Site Coordinator are the following:

• Coordinate with the Administration Manager to support all Program Units and the Country Office in Administrative matters.
• Contribute to team effort by accomplishing related results as needed
• Assist the Administration Manager in examining how office and site operations are organized, identifying possible areas where operational efficiency can be improved, and recommending, assisting in implementing alternative course of action.
• Coordinate Administration related activities to ensure they provide all required support to the various units.
• Ensure the smooth day-to-day running of the office through supervision and coordination; planning and supervising work of admin staff.
• Ensure efficient flow of office/domestic supplies and other logistics including water, cleaning, electricity, etc.
• Responsible for the maintenance and purchase of some furniture and fittings for the office.
• Supervise the House and Office Manager procedures and ensuring that both working and living spaces are sanitary and orderly at all times.
• Coordinate with all department heads and to ensure that purchase of goods and materials for Office and Houses are properly planned, timely delivered in the required quality at an effective cost.
• Ensure that equipment and office facilities are functional in office, residencies and sites.
• Ensure general well-being of the offices and compounds in terms of cleanliness and maintenance.
• Perform other administrative duties in a manner that supports the Administration Team and improves JP/HRO efficiency and effectiveness.
• Perform any other task relevant to the administration.

Given the nature of the work, staffs are expected to be flexible and may be asked to carry out duties which are not specifically listed above. The job description may be revised after discussion between the staff member and the organization.

• Degree/certificate in Business Administration or relevant field
• Minimum of five years of previous work experience in office administration in HAITI.
• Strong Computer skills (Excel, PowerPoint, Word, Internet)
• Strong oral and written communication skills
• Fluency in English, French and Creole

To apply for this position please submit your resume, motivation letter including copy of diplomas to the Human Resources Department before March 18, 2016 at 17, Rue Maurice Latortue, Delmas 48 or hrstaffing@jphro.org.

Please mention the "position applied for" as subject of your email. Only Shortlisted candidates will be contacted for interview.