The financial analyst assist the GBD manager to monitor the agreements and grants and contracts of a given portfolio, ensuring its correct budgeting, accounting and donor reporting within a compliance framework, during the project life cycle, from proposal phase to post closeout phase. Under the supervision of a GBD Manager the Finance Analyst performs functions in the following areas:

G&C Monitoring, Budgeting and Accounting,
Donor Reporting and Reconciliation against Financial System
G&C Administration, Compliance and Audit Management
Sub-recipient Management

New Project Setup and Budgeting (3%)

• Prepares grant setup forms for Service Center (SSC) and budgets in Adaptive Planning and People Soft.
• Prepares PID forms for creation for each sub-recipient above $5K (as per current threshold) for proper expenses and sub-ledger tracking and monitoring. This includes PID creation, top level budget, workflow etc.


Reporting (20%)
• Monitoring of Project/Fund trial balance. The financial analyst provides details to GBD managers to investigate aging and break down of balances.
• Under the supervision of GBD Manager, prepares internal reports and donor reports to allow monitoring of budgets and overspending/underspending of: Direct Cost, ICR, Match, SPC lump sums and SPC direct charges.
• Prepares donor report reconciliation against CO financial system and reports differences to GBD manager for corrective actions.
• Prepares donor reports using appropriate exchange rate method as per award.
• Prepares internal Programs reporting (finance or grant related)


Adjustments (5%)
• Prepares reclassification of expenses respecting CARE procedure : Transactions occurred in AP should be adjusted in AP, transactions occurred in GL should be adjusted in GL.
• Prepares corrective and compliant adjustments to Finance to address reconciling items in donor reports. This includes SPC, ICR, Match, exchange rate fluctuation.
• With assistance of SSC G&Cs, prepares corrective adjustments on exchange rate at closeout stage and present them to Finance.
• Prepares ICR and Match uploads for SSC
• Verifies that ICR and Match upload are correctly reflected in system using People Soft reports agreed with SSC G&C.



Knowledge Sharing and Capacity Building (2%)
• Assists the GBD manager on providing training to project managers and sub-office staff on project budget and compliance recommendations pursuing CARE policy and donor regulation. The GBD manager might need to involve Procurement and Finance staff to reinforce training on their areas of specialty.

Donor Deposits (10%)
• For donor deposits received in CARE USA bank accounts, keeps SSC G&C and SSC General Accounting informed about new donor deposits so CO books can be updated quickly by SSC.
• For donor deposits received in CARE Haiti bank accounts, keeps CO Finance Treasury Manager informed, so new donor deposits can be updated quickly in CO books by Treasury Manager.
• Verify that donor receipts are completely processed on Accounts Receivable module of the financial system and correctly reflected on PID/FC trial balances. Report’s findings to GBD manager and Treasury manager monthly.
• Calculates payable/receivable position based on donor report and donor deposits. Reconciles against system using Donor Receivable/Payable Report and trial balance.
• Assist or initiate collection from Donors (when allowable) with the authorization of GBD Manager


Analysis (20%)
• Assists the GBD manager with a monthly analysis of portfolio: Pipeline updates, Budgets vs. Actuals, Burn rates, Trial Balance Analysis, Advances aging analysis, and helps to take corrective action.


Filing (5%)
• Keeps an updated electronic and physical file of Grants and Contracts and Sub-recipient Documents for Audit purposes and 7 year filing requirement. Uses as reference improved DCAU Tool 8. Updates tool 8 with status of documents. Every GBD is responsible for his/her own portfolio. The collection and filing of supporting documents in Share Drive, includes legal documents, amendments, awards, sub-agreements, communications, donor reports, reconciliations, etc.


Audit (5%)
• Support the audit unit providing explanations on findings during audit periods. Provides G&C supporting documents to audit, upon request.

Sub-recipients and Sub-contractors (10%)
• Keeps an updated sub-ledger by sub-recipient or sub-contractors: total amount of sub-agreement, reimbursements, total advances, total payables, total expenses in system, reported expenses, rejected and disallowed costs.
• Reconciles sub-recipient and sub-contractor sub-ledgers against AP module and GL with assistance of accounting manager.
• Verify advances liquidations and sub-recipient reporting.
• As requested by GBD manager, perform on-site and desk reviews of sub-recipient financial reports, internal controls, compliance and make recommendations for corrective actions and improvements

Award management (5%)
• Assists GBD manager on preparing analysis of non-extension and cost extension
• In coordination with GBD manager, assists or issues close out early warnings to Programs staff, Procurement, Sub-recipients, to liquidate open advances.

Supporting Program (5%)
• Prepares and update list of PID/FC/CAT/Aid for program officers as per budget lines, to promote better quality of financial documents containing chart fields, an so reduce number of adjustments in the system.

Cash flow requests (5%)
• Prepares forecasting and cash flows request anticipating sub-recipient and sub-contractor payments, to assure that cash is in place.


Exécuter toutes autres tȃches à la demande du superviseur du poste. (5%)

2 years of experience on same role
Accountant or graduated in Administration, Audit or related areas
Advanced Excel Skills
Strong Finance Analysis abilities
Able to produce pivot tables and graphic analysis
Able to anticipate trends or problems based on proactive financial analysis
Understanding of integration of People Soft financial modules used by CARE
Able to produce reports from People Soft System and export them into excel
Able to read a trial balance and take corrective compliant and GAAP actions
Proactive
Able to challenge ideas with Respect and propose different and more practical solutions
Organized

The position is based in Port-au-Prince

CV, Cover Letter, Certificate(s),Diplome(s)

GBD Manager, Program Officer, General Accountant, Treasury Manager (accounting mangager)