J/P Haitian Relief Organization (J/P HRO) evolved as an organization since its inception in January 2010, transitioning from an emergency to a development context. Hence, the need for J/P HRO’s structure to adapt accordingly in order to support new monitoring and reporting needs, as well as efficiency imperatives. J/P HRO is seeking for: One (1) Assistant Finance Manager based in its office in Port-au-Prince, Haiti.

Summary:

The Assistant Finance Manager is responsible to work closely with the Finance Manager in order to improve the quality of the work provided by Finance Department. This position has oversight over some of the projects led by the Program and Project Managers and works closely with these Managers on budgeting, the preparation of the registration of invoices and receipts pertaining to these projects, and the monthly follow-up between the Finance Team and the program and project managers.
The Assistant Finance Manager will work closely with a number of people in both support and program positions. S/he directly supervises two accountants and one assistant -accountant and also acts as Finance Manager when the Finance Manager is on leave/absent.
As we are moving to a new accounting software starting January 1st, the Assistant Finance Manager will be part of the core team, including 3 Finance and 1 IT staff members, which will work on the implementation and training of other staff members concerned by running this software.

Under the supervision of the Finance Manager the responsibilities of the Assistant Finance Manager are the following:
• Act as Finance Manager;
• Participate as member of the core group, in the implementation of NAV by Microsoft Dynamics
• General responsibilities in connection with the position:
o Fist level of quality control in bookkeeping and specific donor reporting;
o Assist the Finance Manager in implementing policies and procedures;
o Assist the Finance Manager with monthly balance sheet account reconciliations;
o Assist Finance Manager in audit follow-up and recommendations;
o Supervise 2 Accountants and 1 Accountant-assistant;

• Financial support for certain programs including;
o Preparation and prime control of donor reports
o Follow-up of budget
o Supervision of on-site staff in financial matters
o Assistance to Heads of Program Departments in interpretation and follow-up of monthly departmental and donor reports from the Finance Office
o Supervision and control of all contractual and donor-related documents;
• Program support for the Program Team:
o Assisting program and project managers with preparation of expenses for registration in QuickBooks
o Assist program managers with investigations regarding their monthly budget v actual reports
o Assist program managers with preparation of cash flow data
o Assist program managers with donor reports.

• A Bachelors (Europe) or Masters (US) degree in Finance or Accounting
• At least 5 years of experience in accounting, of which at least 2 are in a position of responsibility
• Strong analytic and quantitative skills
• Significant experience in budgetary analysis
• Ability to be detailed when necessary, but to rise to the bigger picture when this is necessary
• Experience working in working in a stressful environment (desirable)
• Recognized accounting qualification (desirable)
• Fluency in French and English (required)
• Fluency in Creole (desirable)
• Familiarity with the Haitian context (desirable)
• Ability to communicate financial data to non-financial colleagues
• Strong organizational, negotiation, interpersonal and communications skills
• Ability work as part of a multi-cultural team
• Flexible, adaptable and patient
• Ability to multi-task and work under pressure.

To apply for this position please submit your resume, motivation letter including copy of diplomas to the Human Resources Department before May 27, 2015 at 17, Rue Maurice Latortue, Delmas 48 or hrstaffing@jphro.org.

Please mention the "position applied for" as subject of your email. Only Shortlisted candidates will be contacted for interview.

J/P HRO Values

• Sustainability
• Transparency
• Integrity
• Respect