We are looking for a “Award & Compliance Manager” based at CO.
Our mission is to inspire breakthroughs in the way the world treats children and to achieve immediate
and lasting change in their lives. Do you have the leadership skills and experience that Save the
Children is seeking to deliver our ambitious goals and breakthroughs for children?

Job Summary
This role will work collaboratively with members and other departments of the Country office
programme to ensure smooth management of development and humanitarian programme awards,
sub awards and contracts, focusing on donor compliance and accountability. This position will also
be responsible to build the capacity of staff and partner organizations
Duties and Responsibilities
Award Management
 Ensure that award management systems and processes are successfully implemented across the
life an award and key controls are in place to support effective management of the funding
portfolio and compliance with the donor requirements.
 In collaboration with the Director of Program Development, Quality and Advocacy, provide
coordination to proposal development and review processes, ensuring all staff inputs happen in
timely and effective manner and advice on donor compliance requirements to ensure high quality
and one time proposals.
 Facilitate Award Kick-Off meetings to ensure that all award information is shared effectively with
relevant staff across the country office (including field offices) and partners.
 Establish systems for regular award monitoring across the country office and facilitate regular
meetings with key stakeholders to support the Director of Program Operations to ensure that
performance on individual awards is tracked effectively, risks and issues are flagged and action
taken as appropriate.
 Support the finance and operations team on master budget development, cost allocation,
monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between
the master budgets and funding tracker.
 Coordinate the processes for donor and GoH reporting requirements to ensure that reports are
high quality, delivered on time and supported by auditable records. This includes assessing and
making recommendations to improve the reconciliation process (reporting assurance mechanism)
between Finance, Procurement, Logistics, Distribution, M&E that will ensure accountable
reporting to donors.
 Ensure that all documents submitted to members/ donors are uploaded in AMS including but
not limited to proposals, concept notes, budgets, reports, amendments, etc.;
 Ensure that Fund Summary or PAL is obtained from the member/donor before an expense is
incurred by the Country office;
 Maintain a reporting tracker and share regularly with stakeholders within the CO. Maintain effective communications wiith Save the Children members, providing them with timely
updates on their awards and flagging potential issue promptly.
 Provide regular management information to the SMT on the performance of the country office
portfolio.
 Plan close out timely and work closely with member/donor for smooth close out by ensuring that
all donor’s requirements are met.
Donor Compliance
 Support all functions to ensure donor requirements are understood and complied with.
 Ensure that all appropriate donor formats are available in-country and that key contributing staff
have a clear understanding of donor requirements and expectations at the proposal, kick off,
amendment, reporting, close out and audit stage of awards.
 Ensure potential issues and amendment requests are flagged promptly to donors via the relevant
Save the Children member. This may include developing business cases where donor
waiver/derogation requests need to be more thoroughly articulated or negotiated with donors.
 With Finance Manager and Director of Program Operations, coordinate audits, and work with
internal and external auditors as necessary.
Partnerships
 Work with relevant program staff to ensure all implementing partners undergo legal vetting and
capacity assessment prior to commencing work with Save the Children, are engaged with
appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.
 Work with program staff to ensure relevant donor requirements are effectively communicated
and understood by implementing partners.
 Review partner reports for compliance.
Award Management System (AMS)
 Ensure that all opportunities, proposals, contracts and amendments with donors are processed
and approved through AMS and the system is an accurate reflection of current award status at all times.
 Ensure all partners and sub-award agreements are input into AMS.
 Ensure that all adequate attachments appear on AMS and are retained as part of the award audit
trail.
 Train staff on AMS as needed.
Capacity Building:
 Carry out orientations and staff trainings for award management procedures, donor requirements
etc.
In collaboration with the CD, carry out fraud and other investigative training as needed.
SKILLS AND BEHAVIOURS (SCI Values in Practice):
- Achieving results effectively
- Maintaining and developing collaborative relationships
- Operating safely and securely
- Managing yourself in a pressured and changing environment
- Leadership and Developing Others

QUALIFICATIONS & EXPERIENCES
Essential
 Experience of and well developed skills in staff management, supervision and capacity building
 Proven track record of supporting a senior management team
 Knowledge of the requirements of the major donors and experience in reporting to donors.
 Good attention to detail and analytical skills
 Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
 Cultural awareness and ability to build relationships quickly with a wide variety of people
 Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and
effectively under pressure
 Excellent planning, management and coordination skills, with the ability to organize a workload
comprised of varying and changing tasks and responsibilities
 Strong communication (written and spoken), and interpersonal skills in English, with experience
in managing multicultural teams

Interested parties will please send their complete information (C.V. diplomas, certificates, cover
letter and letters of reference) to the following address before May 8 2015.