The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
Fonctions
MAJOR RESPONSIBILITIES
1. Process regular and confidential correspondence of the Direction with adequate discretion.
2. Keeps and controls a filing system for the Country Director.
3. Transcript documents edit drafts and prepare final reports.
4. Translate documents related to the direction as requested by the supervisor
5. Coordinate the preparation of meetings and prepare draft documents (invitation letters, meeting documentation) and put them into adequate style, language and format; design layout and prepare organization-related documents for publication
6. Coordinate itineraries and schedules for travel of the Country Director
7. Provide general support to the HR department upon request
8. Support the country Director in all administrative tasks
9. Provide programmatic support to projects as necessary
10. Carry out other special tasks related to the position as requested by the supervisor.
Qualifications Requises
PROFILE
• Bachelor degree
• Minimum 5 years’ experience in similar positions
• Strong interpersonal communication skills
• Excellent organization skills
• Ability to work well under pressure
• Strong French and English reading, writing, and speaking skills.
• Computer skills (Microsoft Office, Excel, Powerpoint)
Conditions de travail
Job Title: Executive Assistant
Department: Direction
Supervisor: Country Director
Location : Port-au-Prince
Starting date of the assignment: immediately
Duration of contract: 1 year renewable
Deadline : February 5, 2015
Dossier de candidature doit avoir ...
cv, cover letter and copies of diplomas and certificates
