The Supply and Purchasing Coordinator is responsible for ensuring that the procurement of goods and services is carried out in a transparent and accountable manner in line with J/P HRO policies and institutional donor guidelines and Haitian laws if they apply. They are responsible for ensuring that any bidding process is in line with institutional and donor regulations and compliant with Haitian Law.

Under the supervision of the Sr. Logistics Manager the responsibilities of the Supply and Purchasing Coordinator are as followed:
· Forecast Procurement needs

· Monitor macro trends in supplier and contract base and implement plans to react.

· Build and develop relationships with key suppliers.

· Lead the procurement group in all phases.

· Identify and develop training opportunities for the procurement team.

· Order materials and services as per approved requisitions and negotiated appropriately approved review quotations.

· Ensure purchase orders are in accordance with the organization policy and negotiated terms and conditions.

· Maintain procurement files.

· Update the Purchasing activity in the Procurement tracker.

· Discuss defective or unacceptable new goods or services with users, vendors and others to determine cause of problem and take corrective and preventative action.

· Ensure supplier compliance with the organization requirements for safety.

· Manage vendor relationships and assist in building effective partnerships.

· Assist departments in developing and implementing their procurement plan and purchasing strategies for products.

· Responsible for planning purchasing in a timely and cost effective way; timely manner while maintaining appropriate quality standards and specifications.

· Dealing with suppliers.

· Help to lower the cost and secure agreements.

· Liaise with Finance Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.

- Forecasting likely levels of demand for services and products to meet the business needs and keeping a constant check on stock levels to maximize business efficiency;
- Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality;
- Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them;
- Negotiating and agreeing contracts and monitoring their progress - checking the quality of service provided;
- Forecasting price trends and their impact on future activities;
- Giving presentations about market analysis and possible growth;
- Producing reports and statistics using computer software;
- Evaluating bids and making recommendations based on commercial and technical factors;
- Attending meetings and trade conferences;
- Training and supervising the work of the members of staff
- Manage electronic procurement system and guarantee its effective use

· Bachelor’s Degree

· At least 4 years’ experience in Procurement

· Experience in financial analysis

· Experience in bidding processes (construction bidding a plus)

· English, French, Creole

· Computer skills: Excel, Word, Internet

·NGO experience may be an advantage.

motivation letter, resume and copies of diplomas before August 22, 2014.

J/P HRO is an equal opportunity employer.