JOB DESCRIPTION FOR PROCUREMENT SPECIALIST
Applications due date : August 12, 2014
POSITION: Procurement Specialist
SUPERVISOR: Procurement Manager
LOCATION: Port-au-Prince, Haiti
SUPERVISEES: None
BAND : G

MAIN JOB PURPOSE:
To provide a professional procurement service to the SCMS project; ensuring that SCMS procurement policies and operating procedures are followed in the purchasing of quality assured commodities to target timescales at a competitive price
MAIN RESPONSIBILITIES OF JOB:
Purchasing
1. To purchase health goods and equipment in compliance with aid donor regulations, end user requirements and appropriate procedures and standards of ethical procurement, through the following

Sourcing

1. Clarify specifications with client/technical specialists to fully understand requirement
2. Identify sources to meet specification local and international sources
3. Ensure all commodities meet quality standards and pass USG/FDA tests of Quality, Efficacy and Safety Coordinate procurement activities of SCMS in liaison with PMO and in country teams
4. Contribute to the ‘request for waiver’ process
5. Contribute to Registration database, appraise supplier performance and manage the relationship with suppliers

Bidding

1. Prepare and issue tender documents
2. Evaluate tenders based on PFSCM SOPs, taking into consideration relevant criteria and ability to comply with terms and conditions.
3. Make recommendation and confirm order with the in country client
4. Negotiate cost reductions with suppliers where appropriate

Contract Management

1. Prepare purchase order
2. Liaise with Supplier as well as Shipping/Delivery Coordinator as necessary to ensure timely collection from suppliers, shipping and delivery as well as collection of proof of delivery (POD).
3. Ensure entire procurement file is uploaded to Knowledge Tree as outlined in PFSCM SOPs.
4. Check supplier invoices and arrange payment.
5. Resolve post contract complaints and issues


Client Relationship

1. To maintain an on-going relationship with the client and all stakeholders, keeping them informed, responding to needs and developing solutions.

Any other duties as appropriate to the position, as requestedAny other duties as appropriate to the position, as requested

QUALIFICATIONS:
1. Bachelors degree or equivalent experience, Masters degree desirable
2. Professional Procurement Qualifications desirable
EXPERIENCE:
1. 2-3 years procurement experience, at the federal acquisition regulations desirable
2. Some experience in procurement of health commodities

Notes :
Please note this is a local position paid in local currency according to MSH-Haiti Salary Scale.
No allowances will be permitted under this position