PROJUSTICE seeks Finance Manager to serve on USAID-funded project in Haiti. The Finance Manager will carry out duties to meet the objectives of PROJUSTICE.

The Finance Manager will carry out duties designed to meet the objectives of the PROJUSTICE project from the financial management perspective. Pursuant to Tetra Tech (Tt) DPK’s contract with USAID and reporting to the PROJUSTICE Chief of Party (COP) and Tt DPK Home Office (HO) Finance and Administration Director, the Finance Manager will have the following duties and responsibilities:





 Oversee the whole financial operation of the Project (internal operations and the financial aspects of technical activities);


 Ensure that the financial management of Tt DPK is kept in a fiduciary proper manner, and that all reporting and records are maintained appropriately;


 Ensure that adequate local controls are in place and adhered especially in regard to financial procedures (check and balances);


 Daily interaction and coordination with Procurement/Logistics Manager and HR/Office Manager for check requests and other important financial matters;


 Prepare and ensure that monthly QuickBooks data files and expense reports are sent to Tt DPK in accordance with the reporting schedule provided by the HO Finance and Administration Director;


 Ensure the QBs entries and descriptions (made by Financial Assistant) are consistent with Tt DPK Field Finance Manual;


 Prepare bank account reconciliations and submit final reports to the HO within 5 working days after the close of the month. If applicable, clean bank reconciliations and provide back up documentation;


 Clean up the Field Office (FO) advances account, obtain supporting documentation, and if necessary, write explanation memos to the files;


 Oversee preparation of month-end package and timely submission to HO;


 Ensure monthly packages to the HO are accurate by completing the checklist (e.g. properly signed timesheets, technical requests, procurements, etc.);


 Ensure that the project adheres to USAID and Tt DPK regulations and that the financial requirements established in contracts are fulfilled;


 Maintain the Project’s Operating Budget by entering actual invoices and updating projections in accordance with the work plan, office needs and technical activities;


 Send the Project’s Operating Budget to HO Project Officer within 3 days of delivery of monthly final invoice to USAID;


 Develop monthly financial budget forecasts and cash flow projections for program operations and monitor program budgets and deliver budget-to-actual spending variance reports to HO;


 Prepare and ensure that monthly data excel expense reports are sent to HO for financial and Project Officer’s review and make corrections if requested;


 Work with Deputy Chief of Party (DCOP) and Human Resources/Office Manager team to ensure compliance with necessary local statutory requirements (e.g. labor law, social security, taxation);


 Ensure the maximization of the use of project funds;


 Mentor and train staff on financial responsibilities and procedures;


 Manage the financial administrative staff of the project, especially the Finance Assistant;


 Advise the FO Management Team in financial issues and expenditures;


 Assist with financial oversight of subcontracts signed by Tt DPK taking into consideration that no payments should be made without having the completed deliverables in the files and the approval of the respective technical component leader;


 Ensure that local staff is paid timely and in accordance with local labor law. No salary advances or loans are permitted;


 Ensure that local consultants are only paid after USAID approvals have been received and technical deliverables approved by the technical representative. Include USAID approval, approved contract, amendments, timesheets, expense reports, and invoices on file;


 Provide assistance to the program technical staff (when needed) to develop the financial management and operations for the program's beneficiaries/clients;


 Supervise and evaluate the work performance of the Finance Assistant, including annual evaluations and timely feedback;


 Fulfill other related duties as assigned by COP and in his absence by the DCOP.

 Four years’ experience in management of finance unit or department
 Five years previous experience in accounting or Finance Management
 Bachelor Degree in Management or Accounting or Finance is required
 Extensive experience with managing operating budgets
 Experience working with international NGOs and donors, such as USAID preferred
 Know and understand USAID regulations, in particular financial management and procurement regulations
 Significant knowledge and experience with quickbooks, Excel spread sheets and internet
 Demonstrate initiative and self-motivation in handling all assigned task and the capacity to keep staff motivated.
 French and English proficiency strongly required.

This position is at FSN11 in the USAID salary scale of May 2010.

resume and cover letter