Chemonics International Inc., a leading international consulting firm based in Washington, D.C., seeks experienced professionals for the Famine Early Warning Systems Network (FEWS NET III), the world’s premier provider of high quality food security analysis and early warning. Created in response to the 1984 famines in East and West Africa, this $200 million, five-year activity (2012-2016) aims to collaborate with international, regional, and national partners to provide timely and rigorous early warning and analysis of potential, emerging, and/or evolving food security issues in order to inform appropriate humanitarian response. The project currently covers 31 countries, with plans to expand over the coming five-year phase.

Position Description

The Office Manager/Accountant, based in our country office in Port-au-Prince, Haiti, will be responsible for all financial matters relating to the project, including managing the project’s accounting transactions and books, monitoring project budget expenditures, and assuring proper financial reporting. The office manager/ accountant will work under the supervision of the National Technical Manager, and/or the Chief of Party (COP) or his designate. The office manager/accountant may be required to travel within his country of posting including some potential travel in the region.
Activities

Financial Management:
• Supervise and manage all financial and accounting operations.
• Maintaining or verifying petty cash transactions.
• Reconciling petty cash balances at least once a week.
• Maintaining bank balances up-to-date and reconciling accounts on a monthly basis.
• Requesting funds, as necessary, through wire transfer from home office.
Record-Keeping:
• Enter accounting transactions into Abacus Software on a daily basis.
• Assist home office field accounting and project management staff in reconciling intercompany accounts.
• Respond without delays to home office accounting questions or concerns.
• Prepare backup documentation for each transaction before submitting to COP for approval and issuing payment.
Procurement and Inventory Management:
• Supervise all project procurements and the inventory/maintenance of all equipment, materials and supplies necessary to the execution of project activities.
• Verify vendor invoices and deliveries, and make sure that all supporting documents are received and correct.
• Maintain equipment inventory, verifying all inventory items twice a year to make sure that the value of all items booked in Abacus under inventory accounts matches with the total value indicated in the inventory report.
• Ensure all inventory are labeled in accordance with USAID guidelines.
Manage all vendor accounts:
• Review all vendor invoices for accuracy, monitor vendor balances, issue and send checks signed by the COP to appropriate beneficiaries.
Payroll, travel expenses and expense reports:
• Conduct payroll and make disbursements.
• Monitor and track all personnel benefits including vacation and sick day balances and bonuses.
• Process and submit required documentation and personnel taxes (as required by local law) to Ministry of Finance.
• Process travel advances to local staff and follow-up on outstanding balances.
• Verify and process expense reports generated by the staff.
Financial Monitoring:
• Work with the National Technical Manager and home office team to develop a management system for monitoring the budget for project activities, level of effort.
• Assist the technical departments with the financial monitoring of activities in the field according to established procedures and calendars, as needed.
• Contribute to the preparation of contractually required financial reports, as well as any other financial reports required by Chemonics International.
• Upon financial audit, provide the support necessary to the auditors conducting the audit and assure the implementation of any audit-based recommendations.
Supervisory responsibilities:
• Provide oversight and supervision to office administrative assistant, if applicable, and driver.

• Minimum Bachelor’s degree required.
• Minimum five years combined experience in accounting and office management.
• Experience working on a USAID-funded project preferred.
• Ability to solve technical, managerial, or operational problems and evaluate options based on relevant information, resources, and business ethics.
• Advanced computer skills, particularly in Microsoft Office software, word processing, and spreadsheets required.
• Supervisory experience preferred
• Proficient English required, Advanced English preferred.

Chemonics International Inc. is looking for individuals who have a passion for making a difference in the lives of people around the world and demonstrate leadership, versatility, and integrity in their work. Interested candidates should send their CV, and cover letter to: FEWSNETHaitiOMA@gmail.com by July 8, 2014.

CV and cover letter