POSITION DESCRIPTION
Management Sciences for Health, Inc.

Center for Pharmaceutical Management

TITLE: Financial Analyst
REPORTS TO: SCMS Haiti Country Director
LOCATION: Port-au-Prince, Haiti

Overall Responsibilities



The Financial Analyst (FA) performs analysis and provides management support for an assigned portfolio of projects, including SCMS, UNDP, and others, under the direction of the SCMS Haiti Country Director (CD). The SCMS project is centrally-funded with cross-country coordination conducted at the US level. As such, this position will collaborate significantly with both the SCMS Project Management Office (PMO) and the MSH Home Office (MSH HO) technical, managerial, and finance teams, as well as the Haiti Country Operational Management Unit (COMU).

To this end, he or she helps develop routine and ad hoc reports for appropriate project senior staff to ensure the regular flow of relevant and accurate project financial information for decision making. He or she also contributes to the development and monitoring of project and activity budgets. The FA actively participates in improving and maintaining project financial management systems. The FA is knowledgeable of and adheres to MSH ethical standards, policies and procedures and USG procurement integrity standards and procedures.

While the FA reports to the SCMS CD, he or she has a dotted-line relationship to the MSH HO FA assigned to SCMS Haiti for project financial management subject matter expertise.

Specific Responsibilities



Financial Management



1. Work with all of the Deputy Directors and technical team leads to support the CD in successfully managing the financial, administrative, and contractual obligations of the program. With guidance from the SCMS CD and the MSH HO and PMO finance teams in Arlington, help coordinate the production of financial deliverables, such as budgets and financial reports.

2. Acquire an in-depth understanding of MSH’s Business Information System (e.g. Navigator) and QuickBooks to efficiently query them for critical information.

3. Assist MSH HO finance team with the monthly country finance report and PMO finance team with the Monthly Financial Summary (MFS). Respond promptly to related inquiries and help analyze variances.

4. Work with PMO finance team and MSH HO finance team in developing the Quarterly Expenditures and Accruals report. Ensure solid methodology for accurately calculating accruals.

5. Actively participate in monthly and quarterly meetings with projects leads and the SCMS CD to review project financial status and help determine appropriate management actions. Fulfill financial information and management assistance needs identified through these reviews.

6. Proactively identify gaps and possible issues and bring them to the attention of the SCMS CD and activity leads for prompt resolution. Liaise with COMU and MSH HO Finance team to troubleshoot issues related to payments, coding, booking, etc. Update other team members on status of issues and solutions. Conduct a pre-month close QuickBooks review with COMU and MSH HO Finance staff to ensure accuracy and proper coding.

7. Also, provide alerts of potential problems and allow for corrective action in regard to issues such as: errors in data entry, expenditures, or accruals; expenditures that are trending over or under planned expectations; expenditures for unplanned activities; discrepancies between reporting periods, and the like.

8. With guidance from the SCMS CD, PMO and MSH HO, assist the technical team in developing work plan assumptions for budgeting. Support periodic re-budgeting processes. Document project assumptions and develop detailed project budgets and review.

9. Maintain an in-depth understanding of the portfolio workplans and budgets in order to serve as the in-country resource for budget-related inquiries, such as whether sufficient funds were budgeted for specific activities. Communicate unbudgeted activities with MSH HO and PMO finance teams on a timely basis, and assist with providing solutions or making necessary revisions.

10. In addition to routine workplanning, assist project staff in activity implementation by preparing ad hoc budgets for items such as trainings, consultants, STTA, and the like. Assist CD, PMO and MSH HO with response to ad hoc requests from donor.

11. Coordinate with PMO and MSH HO to help develop and monitor budget tracking or other financial management tools, as needed. Conduct thorough cost research as needed.

12. In collaboration with PMO and MSH HO, monitor accruals and incorporate them in relevant reports and analysis.

13. Assist with annual PEPFAR financial expenditure analysis report.

14. Assist the SCMS CD in determining monthly cash needs for the project and provide projections to the COMU.

15. Work with COMU to develop and agree to SCMS’ contribution to COMU and the corresponding budget. Coordinate with COMU accounting to track COMU charges to the portfolio on a monthly basis.

16. Help ensure compliance to SCMS and MSH HO financial policy, internal controls, and procedures, donor and other legal requirements and regulations; adhere to project-wide and MSH budgeting guidelines, and other financial management SOPs; train relevant project staff as required.

17. As required, assist with new business development opportunities, under the guidance of the Center for Pharmaceutical Management (CPM), MSH Business and Resource Development (BRD) and the Cost Proposal Unit (CPU).

18. Provide information as needed on warehousing, distribution, and waste management activities to MSH HO accounts receivable and PMO to ensure appropriate billing to clients, timely payment of invoices, and correct booking of expenses.

19. Coordinate with Internal Audit team for field audits and respond promptly to requests.

Administrative

1. Ensure that project expenditures are properly authorized and within budget, and that payments are properly reviewed and approved, as delegated by the CD.

2. Review and validate TO99 vendor/subcontractor invoices.

3. Work with MSH Senior Project Officer (SPO) and others to be a field-resource for administrative and programmatic issues.

4. Support monitoring of work plan activities on a quarterly basis.

5. Handle other duties as assigned.

QUALIFICATIONS



1. Bachelor’s Degree in finance, accounting, business management, or related field required.

2. Three years of professional experience in project budget management or related field. Accounting knowledge helpful.

3. Advanced spreadsheet skills required. (Microsoft Excel preferred). Experience with accounting or business information systems software strongly preferred.

4. Proven ability to assess priorities, handle a variety of activities in a time-sensitive environment, and meet competing deadlines with great attention to detail and quality.

5. Independently motivated with excellent interpersonal skills. Flexibility. Proven ability to take initiative and to work collaboratively as part of a team.

6. Ability to write clearly and concisely. Advanced word processing skills (Microsoft Word preferred)

7. Familiarity with United States Government funding and regulatory environment highly desirable.

8. English and French language skills required. Haitian Creole helpful.

9. Ability and willingness to travel domestically as required.

Please note this is a local position paid in local currency according to MSH-Haiti Salary Scale.
No allowances will be permitted under this position

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the US Armed Forces.