J/P Haitian Relief Organization (J/P HRO) evolved as an organization since its inception in January 2010, transitioning from an emergency to a development context. Hence, the need for J/P HRO’s structure to adapt accordingly in order to support new monitoring and reporting needs, as well as efficiency imperatives. J/P HRO is seeking for 1 (One) Human Resources Assistant based in Delmas.

Summary:

The Human Resources Assistant is responsible for carrying out several tasks in the HR Department. S/He will coordinate all important functions such as maintaining employee records and administrative support services to the HR Team. S/He is responsible will support Human Resources for carrying out various all tasks and assisting with the day-to-day efficient operation of the HR department.

Under the supervision of the Human Resources Manager the responsibilities are as followed:

Staff Recruitment and Onboarding

• Assist as needed the HR Coordinator in recruitment follow-up with Hiring Mangers;
• Make posting of vacant job on relevant media as per new hire request form received in the Department
• Conduct reference checks for pre-selected candidates;
• Liaise with new hires on on-boarding requirements;
• Ensure follow-up to create and records new employees;
• Facilitate the Introduction of new staff;
• Provide information to the HR Coordinator & HR Manager about end-of probation and contracts monitoring as per the HR Database and/or Turbo.
• Shortlist and process resumes from applications and internal database.
• Conduct phone screening of all shortlisted candidates and advise hiring Manager of results with Human Resources Recommendation.

Administration and Data Management
• Collect attendance sheets from the department for the preparation of the monthly payroll;
• Drafting HR documents (such as staff lists- basic reports on correspondences, memorandum and others) and execute other secretarial duties.
• Maintain Employees’ files by making sure the filing is done on a daily basis to avoid documents misplaced and accuracy of staff information.
• Fill out information into the HR database and HR Management system up as per request for accuracy of the staffing information;
• Ensure follow-up with related staff for all missing documents (Contracts, job description, personnel information forms, photos, certificates, diplomas, certificate of good conduct, all J/P forms, etc...)
• Ensure follow-up for HR documents signature and records;
• Maintain and manage storage of the HR Department materials;
• Welcome the HR visitors and receive staff request;
• Support the Human Resources Manager upon request with the day-to-day efficient operation;
• Assisting in any other duties as assigned.

• Bachelor Degree preferable;
• Bilingual Secretarial diploma;
• Two (2) to Three (3) years of relevant experience in Human Resources field.

Required Skills:

• Excellent capacity in writing and speaking French and Creole
• Fluency Advance level in English
• Excellent computer skills (MS Office), Internet
• Strong communication skills
• Excellent decision-making skills
• Organizational skills & Record Management
• Cross-cultural sensitivity and ability to communicate effectively with people from different walks of life
• Good understanding of administrative and technical aspects of HR, including confidentiality, HR systems, procedures, and recruitment
• Detail oriented
• Flexibility

To apply for this position please submit your application including motivation letter, resume and copy of diplomas to the Human Resources Department before June 6, 2014 at 17, Rue Maurice Latortue , Delmas 48 or hrstaffing@jphro.org.

Please mention the "position applied for" as subject of your email. Only Shortlisted candidates will be contacted for interview.