J/P Haitian Relief Organization (J/P HRO) evolved as an organization since its inception in January 2010, transitioning from an emergency to a development context. Hence, the need for J/P HRO’s structure to adapt accordingly in order to support new monitoring and reporting needs, as well as efficiency imperatives. J/P HRO is seeking for 1 (One) Human Resources Manager based in Delmas.

Summary:

The Human Resources Manager manages the overall provision of Human Resources services, policies, and programs for J/P Haitian Relief Organization (J/P HRO). Key areas of responsibility: Recruitment and Selection, Performance Management, Talent management, employee and organizational needs assessments, professional learning and development; compensation and benefits administration and employee relations. S/he leads and provides oversight to the organization’s practices and policies that guide an employee-oriented; high performance culture. S/he coordinates and provides oversight/implementation of employee services, policies, and programs. She/he assists and advises J/P HRO managers on Human Resources matters.

Under the supervision of the Program Support Director the responsibilities of the Human Resources Manager are as followed:

Recruitment and Selection

• Overall Management and oversight of the Recruitment and Selection process ensuring that J/P HRO employs the highest caliber of professionals to fill vacant positions as requested by hiring managers in a timely fashion.
• Ensures the recruitment tracker is updated and shared on a regular basis
• Establish hiring standards in relation to the timeline within which positions are filled; meeting the needs of the organization without compromising the quality of the hiring process.
• Manages the Employee on-boarding process
• Responsible for analysis of recruitment process and any changes that need to be made

Performance Management
• Implementation and Administration of the Performance Management System for J/P HRO
• Notify the Employee of successful end of probation
• Ensure inclusion of learning and development plans for each employee
• Monitor Yearly Performance Appraisal for Staff


Compensation and Benefits Management
• Establish all employee salaries in accordance with the salary scale and performance reviews
• Lead the registration of all staff with the legislated government Pension (ONA) and On the job Insurance (OFATMA).
• Research and Recommend to Country Director optional employee benefits such as Medical Insurance in accordance with a market survey and J/P HRO policy

Administration

• Lead the Human Resources department to ensure efficient Human Resources Administration for the smooth operation of Human Resources Processes.
• Records Management: Oversight of the maintenance of HR files relating to Human Resources correspondence with external stakeholders
• Payroll administration:
• Verification of time sheets in preparation for the Finance National staff Payroll process
• Preparation of the International and National Staff Payroll (working through Turbo)
• Leave Administration- Manage Leave accrual for all staff; ensuring minimal organizational liability with regards to cash in lieu of leave
• Contract Administration:
-Monitor contract start and end dates for all staff; notifying managers of contracts ending and that renewals are done promptly
- Preparation of contracts for new employees
- Renewal of contracts as per Manager Requests

Data Management and Reporting

• Provide weekly and monthly Human Resources Reports covering a range of Human Resources reporting including recruitment, disciplinary and separation statistics to Director of Program Support.
• Safeguard all Human Resources data where it is accessible to Management and yet maintaining the confidentiality of employee information

Employee Relations

• Lead the Human Resources Employee Relations activities to create a harmonious working environment ( ie Employee of the Month, Christmas Party)
• Advise Managers on disciplinary processes
• Counsel employees on disciplinary issues
• Provide mentoring and coaching to the J/P HRO employees
• Mediate employee disputes
• Facilitate legal separation where appropriate ensuring all correspondence to the employee and the Ministry of Social affairs is done timely



Human Resources Management

• Coaching and Mentoring of all Human Resources Staff
• Managing the department to ensure efficiency and effectiveness
• Performance evaluation of Human Resources Staff

• A Master’s degree in a relevant field
• 5-8 years of relevant experience in Human Resources
• Knowledge of Haitian Labor Law is essential
• Fluency in English, French and Creole
• Excellent computer skills (MS Office), Internet
• Strong communication skills
• Excellent decision-making skills
• Organizational skills
• Detail oriented
• Flexibility
• Prior Management of HR department
• Experience in international organizations
• Experience in talent management and learning and development
• Good understanding of administrative and technical aspects of HR, including confidentiality, HR systems, procedures, and recruitment
• Cross-cultural sensitivity and ability to communicate effectively with people from different walks of life

To apply for this position please submit your application including motivation letter, resume and copy of diplomas to the Human Resources Department before May 23rd, 2014 at 17, Rue Maurice Latortue , Delmas 48 or hrstaffing@jphro.org.

Please mention the "position applied for" as subject of your email. Only Shortlisted candidates will be contacted for interview.