The Administrator is Hope for Haiti/Fondasyon Kuehner’s primary manager responsible for assisting the Country Director in insuring that all in-country operation and administrative projects are efficiently carried out and for coordinating as needed with international agencies, the Government of Haiti and others as appropriate. The Administrator reports directly to the Country Director and is responsible for effective management of in-country staff and operations for Fondasyon Kuehner primarily in the areas of accounting, administration and human resources.

The Administrator is responsible for coordinating and documenting all administrative information and for maintaining positive, professional relationships with the Country Director, and the employees in Haiti. The Administrator also works closely with the Country Director to ensure that the organization’s vision is implemented on the ground through its programs, and builds as well as manages the staff necessary to accomplish the organization’s goals.

The wide range of responsibilities of the Administrator requires a leader who is flexible and patient person with a strong capacity for problem solving and dedication to a community-driven organization.

- Ensures that all administrative duties, including components related to Human Resource and Accounting are carried out and completed relative to the monthly requirements, particularly in the absence of the Country Director.
- Plans, develops, organizes and facilitates the implementation of programs to increase the efficiency and efficaciousness of the organization’s programs and operation.
- Ensures that all components of Human Resources activities are in accordance with Haitian Labor Code.
- Revise and update and reinforce organizational policies and procedures as deemed necessary.
- Oversee logistical and office managerial tasks such as weekly and monthly calendars, office inventory, billing and invoicing.
- Oversees and improves the organization’s existing accounting system, particularly petty cash and reconciles employee allocations with expenses and receipts.
- Facilitates the communication of critical information between all program and operation staff members with emphasis on enhancing national staff capacity and autonomy.
- Ensures the coordination and articulation of various components of projects using participatory methods.
- Coordinates timely submission of monthly monitoring and evaluation reports from Program Directors, Program Coordinators and Program Managers to the Country Director
- Identifies staff professional development needs and recommends appropriate training and seminars including but not limited to continuing education, language and computer courses.
- Provides the staff with technical support with activities and program development.
- Coordinates group building and motivational activities for employees.
- Coordinates timely submission of programmatic accounting reports to the Country Director in preparation for monthly reconciliation .
- Supports with Human Resources related administrative support including but not limited to new employee orientation, staff meetings, and health insurance reporting.
- Supports the Country Director, and all staff members with administrative needs in office and at our infirmary.
- Supports the Medical Director with administrative processes, including scheduling human resources staff meetings, logistics, monitoring and evaluation, organization and entry, and inventory.
- Updates office, clinical and guesthouse staff on existing or revised policies and procedures
- Communicates with various governmental agencies (MSPP, MTPC, ONA, OFATMA, DGI etc.)
-Supervises management of office supplies as well as maintains an updated inventory of office equipment.

• A bachelor’s degree (BA or BS) from an accredited university, or equivalent with at least 3-5 years of experience in accounting and administration. Master's Degree or equivalent experience is preferred.

• At least three years of administrative work experience with emphasis on accounting, human resources and management, particularly in Haiti is strongly preferred.

• A working knowledge of Haitian labor laws and government entities related policies

• A demonstrated interest in international development, non-profit administration, social business and associated familiarity with the main concepts, theories, trends, and challenges.

• Excellent written, oral, and interpersonal communication skills

• Superior organizational skills and a strong ability to prioritize and assist supervisor in prioritizing

• Strong experience with budget development, accounting, and reporting

• Fluency in English, French and Kreyol required (written and spoken language skills will be tested)

• Creative problem solving skills and self-starting abilities

• Excellent computer software skills: Word, Excel, PowerPoint and some photo editing are a required baseline.

• Ability to obtain proper documentation and authorization to travel internationally, primarily between the United States and Haiti.

At this time relocation and housing support not offered. Candidate must be willing to live/work in Les Cayes

Les Cayes, SUD

Curriculum Vitae, Cover letter, Diplomas, Licenses and Certificates