Hôpital St Francois de Sales (HSFS) was established in 1881 by the Association Les Dames de Saint François de Sales through the Port-au-Prince Archdiocese to serve the poor and to act as a reference hospital for the country’s Catholic health network. It is sponsored by the Catholic Archdiocese of Port au Prince, Haiti and as such operates under the requirements, customs, traditions and the Canon Law of the Roman Catholic Church. More recently, the hospital was designated as the university teaching hospital for the University of Notre Dame of Haiti, a project of the Haitian Bishops’ Conference.

Before the earthquake, the 117-bed hospital employed approximately 200 personnel (including medical doctors, nurses, nurse assistants, technicians, and administrative and support staff) in outpatient and community wards. The mission of the hospital is to provide care and treatment for the poor. They also provide care for the sisters and priests.

On January 12, 2010, Haiti was hit by its strongest earthquake in 200 years. Damage to buildings and infrastructure was widespread and severe. Eighty percent of HSFS was destroyed, including its maternity, pediatric, and general inpatient wards. Only portions of the surgical unit and the outpatient unit were spared. A substantial amount of equipment and supplies were damaged or destroyed.

Damage to HSFS and other area hospitals, as well as the loss of life of a substantial number of medical personnel, left the already inadequate Haitian health care system unable to cope with the dramatic increase in need. While a quick and massive international response helped address the immediate needs of many people, the situation underlined the need to increase access to locally-provided high quality care. The hierarchy of the Catholic Church, through the Archdiocese of Port-au-Prince, initiated discussions about the future of St Francois de Sales Hospital and advised the Relocation first, and secondarily the Reconstruction of the Hospital. The United States Conference of Catholic Bishops through the Catholic Relief Services-Haiti (CRS), the Catholic Health Association of the United States, the Senior Management Team of St François de Sales Hospital, Sur Futuro of the Dominical Republic joined to develop the Hospital Reconstruction project, which will work to meet this need for quality care both in Port-au-Prince both in the short and long term.

The goal of the HSFS project is to enable Hospital St Francois de Sales to serve the Haitian population with state-of-the-art care. In this multidimensional project, efforts to address immediate needs will be combined with efforts to build and strengthen long term capacity. The HSFS project pairs efforts that address immediate needs for access to care with activities that will reinforce capacity at this important cornerstone of Haiti’s Catholic health system.

The Chief Accountant (CA) will be responsible for the overall leadership and management of the Hospital’s financial functions and operations and shall ensure adherence to Board of Directors, Sponsors and Donors standards, policies and regulations. The CA will be responsible to prepare, analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and also conformance to reporting procedural standards. Compute taxes owed, prepare tax returns, ensuring compliance with payment, reporting or other tax requirements. Analyze business operations, trends, costs, revenues, financial commitments and obligations, to project future revenues expenses or to provide advice. Report to management regarding the financial status of the establishment. Establish chart of accounts and assign entries to proper accounts. Develop, maintain, and also analyze budgets, preparing periodic reports that compare budgeted costs to actual costs. Develop, implement, modify, and also document recordkeeping accounting systems, making use of current computer technology. S/He should also setup a work environment that motivates and challenges employees to constantly improve performance to assure the highest standards of service, quality financial management, and accountability.

Key duties/responsibilities :
Financial Transactions and General Ledger (Systems) management
1. Review & approve payment vouchers & journal entries
2. Monitors compliance with generally accepted accounting principles (GAAP) and company procedures.
3. Review, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
4. Assures compliance with state, local, hospital and donor policies, regulations and laws.
5. Review accounts payables and ensure payments for vendors, staff and tax authorities are made on time.
6. Determine proper handling of financial transactions and approves transactions within designated limits.
7. Compile and analyzes financial information to prepare entries to general ledger accounts, cost centers and document business transactions.
8. Prepare work papers and supporting schedules for the annual financial review.
9. Analyze transactional processes and identify areas where additional accuracies and efficiencies can be achieved.
10. Closely maintains and monitors the fixed assets system.
11. Adheres to internal and external deadlines.
12. Work consultatively with the respective departments on cost reduction initiatives
13. Responsible for holding property management accountable for accuracy and timeliness of inventory controls.
14. Assist with annual budgets – prepares all allocations;
15. Coordinate monthly closing process and reconciliation of general ledger accounts
16. Check all taxes obligations and make sure that they are paid on time.
17. Support the Hospital’s mission, vision, values and goals in the performance of daily activities.
18. Develop and implement various accounting policy and procedures.
19. Work with both internal and external auditors during financial and operational audits
20. Maintain chart of accounts and general ledger system and keep records on all company transactions and assets
21. Ensure that all transactions are recorded in the General Ledger system on a daily basis
SStaff Management
1. Oversee the recruitment, training and development of a competent Accounting staff that can effectively discharge the mandate of the accounting functions.
2. Supervise, mentor and coach Accounting staff. In addition, design and implement succession plans for finance staff.
3. Ensure that job descriptions for Accounting Department employees are up to date. In addition, ensure that performance and development plans are prepared each year. Complete annual performance appraisals for supervised staff. Make these documents a useful tool for employees to maintain and improve their performance.
4. Utilize teamwork to develop departmental synergy.
Treasury
1. Analyze the Hospital’s cash positions to ensure cash flows. In addition, ensure that cash forecasts submitted to donors are accurate and based on proper cash flow planning.
2. Ensure availability of sufficient cash in the bank account, by establishing cash balance monitoring systems to trigger timely accounts’ replenishments.
3. Ensure bank accounts are managed in accordance with the hospital policies/procedures. Coordinate the opening and closure of bank accounts and maintain an accurate list of bank signatories.
4. Ensure that monthly bank reconciliations are performed and submitted to the COO on a monthly basis.

Risk Management and Compliance
1. Ensure adherence to the Hospital financial policies and procedures and compliance with all donors’ and board requirements.
2. Develop internal control policy / procedures and systems and processes
3. Ensure internal control systems are in place and followed by all Finance Department staff and all other applicable Hospital employees. Make certain that tools such as review checklists and process flow charts are made available to and consistently used by all appropriate staff.
4. Develop authorization charts for commitments and payments to ensure that all documents are reviewed and approved by the appropriate management staff
5. Ensure that there is an adequate segregation of duties among cash receipt, cash disbursement, bank reconciliation and General Ledger maintenance functions.
6. Actively engage with internal and external audit teams and ensure findings related to financial management are closed within the prescribed deadlines.
7. Understand and keep abreast of changes in the legal environment, and ensure that the Hospital adheres to the laws that pertain to taxation and other areas of financial management.
8. Ensure the accuracy and timeliness of recording of risk accruals and reserves.
9. Promptly apprise the COO and CEO of any known or suspected instances of fraud or of ethical violations.

Planning & Budget Administration
1. In close collaboration with the COO, Head of Departments and other senior managers, prepare the budget for the hospital.
2. Support Senior Managers in developing budgets for new programs/projects and revisions of existing projects. Ensure that reasonable estimates are used in budgets, based on historical data and current market conditions.
3. Provide the COO and Senior Management Team budget comparison reports regularly on a timely basis. Work closely with the COO to provide analyses and action plans that address significant variances between approved budgets and actual expenses.
4. Perform cash flow forecasting, budgeting and work closely with the senior management teams to analyze margins, variances and cost analysis.

Reporting
1. Oversee the month-end financial closure process.
2. Prepare financial statements and other reports to summarize and interpret current and projected company financial position.
3. Ensure timely dissemination of monthly financial management reports to the COO, CEO and the board. Such reports include but are not limited to budget comparison reports, aging reports, Revenue and Expenses, Balance Sheet, Trend Analysis and Trail Balance.
4. Supervise the preparation and submission of financial reports to donors and local government entities based on the hospitals’ policies, local laws and donors’ requirements. When required, provide background information on the nature of costs to donors and other stakeholders.
5. Oversee timely and accurate financial year-end closure and submission of year-end closure reports to the COO, CEO, Board and donors
6. Preparation of the monthly statutory accounts and consolidated financial statements under GAAP and IFRS.
7. Distribute monthly budget comparison reports and cost center reports according to schedules
8. Report, analyze, and ensure integrity of all financial information

Qualifications
License Degree in Accounting or Business Administration.
CPA or equivalent professional certification strongly preferred or equivalent experience
Minimum of Five (5) years of experience as Chief Accountant
Have previously led or participated in creating/building/implementing new Accounting Systems and processes.
Conversant with Donors, bilateral/multilateral agencies finance policies and procedures, or demonstrated ability to assimilate new policies and procedures effectively
Strong management and supervisory skills;
Demonstrated ability to coach and mentor staff. Good team leader.
Extremely detail-oriented and organized.
Strong written and verbal communication skills (French and English).
Good knowledge and experience with the most common Accounting Softwares
Proficiency in Microsoft Office applications (word, excel, outlook and PowerPoint) Mission-driven, with high moral and Christian values. Sees role as an opportunity to serve.

Les candidat(e)s intéressé(e)s sont priés d’acheminer leur dossier complet (CV, lettre de motivation, copies diplômes) avec le titre de la position