We are looking for a “Logistics Manager” for our CO Office.
Our mission is to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Do you have the leadership skills and experience that Save the Children is seeking to deliver our ambitious goals and breakthroughs for children?
Job Summary
The Logistics Manager has the overall responsibility for the timely delivery of goods and services at the right place to meet programme requirements. The Logistics Manager is responsible for effectively planning, supervising, and keeping records, managing and supporting logistics activities in the Haiti Country Office and serves as the advisor for all Field Office logistics related to all aspects of supply chain and fleet. The post holder is responsible for effectively managing logistics staff, assets and stocks, ensuring effective and accountable logistics support to all the Save the Children projects in Haiti in which currently covers education, healthcare, WASH, emergency response, child protection sectors and a multimillion dollar annual operation

JOB RESPONSABILITIES, DUTIES AND TASKS
Overall Logistics
 With detailed input from programmes, plan and oversee the purchase, use, delivery, and storage of supplies, materials, services, equipment to meet programme, project, and support objectives.
 Directly oversee the use of purchasing, inventory, asset, fuel, and vehicle tracking control systems meet SCI’s quality standards and comply with donor regulations and audit requirements.
 Participate in the Emergency Preparedness Planning, and support a rapid set up and scale up of response in emergencies
 Directly supervise all logistics activities (vehicle fleet tracking and maintenance, fuel usage and control, assets tracking and movement controls, material transport and tracking, material storage and inventory control from receipt to end distribution to user, supply chain, communications, operational base setup etc)
 Manage fleet dispatch, procurement, asset control, warehouse, distribution staff related to logistics and delegate tasks as well as responsibilities to key international and national logistics staff in CO and FO.
 Apply appropriate procedures to document cost effective use of budgets and document best-value-for money payments of acceptable quality goods and services
 Supervise the implementation and documentation of SCI procurement processes
 Oversee the procurement team in identifying selected vendors to provide regular goods and services, and in negotiating the best suppliers who provide minimum quality at the best price
 Maintain regular field presence, directly oversee logistics, inventory, and procurement related activities to prevent, identify, and report fraud, misuse, or waste of SCI resources
 Ensure that Save the Children minimum standards of logistics procedures and policies are introduced and adhered to throughout Haiti; briefing and training of all relevant staff as required.
 Provide technical on-site support to 2 field office locations: Dessalines, Jacmel
Procurement
 Coordinate programme and administrative procurement; implement the programme procurement plans, and country procurement policies and procedures for the management of the supply chain
 Ensure that Save the Children minimum standards of procurement procedures and country policies are implemented and adhered to in the area of responsibility, supporting relevant staff as required
 Manage and support procurement staff including ensuring clear division of responsibilities, clear objectives, and management of performance  Receive purchase requisitions, delegate or/and process the paperwork and review the same prior to submitting it for the final authorization and ensure approval by authorized signatory.  Consult with requestor on specifications, advise on best processes and initiate purchase procedures.  Initiate canvass for supplies and services getting documented quotations/tender bids according to procurement policy  Identify members of procurement committee in agreement Director Finance, Admin Logs for high-value tenders.  Provide support role for the functioning of the procurement committee. Ensure due process is followed and fair/transparent purchasing decisions are made.  Ensure that purchase orders are prepared based on the best terms and conditions given by supplier.  Maintain proper documentation of all procurement.  Order assets and services from regular approved vendors.  Following a competitive bidding process or market surveys, establish preferred vendor list.  Establish procedures for 6 monthly review and maintenance of the vendor listing, to include feedback on vendors.  Ensure all staff engaging in procurement activities understands and applies the rules and regulations.  Responsible for ensuring any documentation for the international procurement (import & export is complete and in compliance with SC policy).  Establish mechanisms to monitor compliance with the policies and procedures.  Coordinate delivery between supplier and program.  Process requests for medical supplies with PROMESS
Country Office Logistics Oversight (Fleet and Procurement)
 Support CO Dispatch Officer to ensure adequate transportation for SC programs and business needs with effective internal and cost control systems and capacity building plans for staff.
 Ensure management of vehicle fleets in line with SC standards; ensure that appropriate allocation and safe use of vehicles is achieved throughout the programme.
 Closely monitor fuel usage and vehicle maintenance to ensure efficient use and maintenance accurate, up-to-date records to ensure accountability
 Support CO Logistics Officer with international purchasing and national tenders. Serve as the contact for international procurement.
 Ensure local, national and international

QUALIFICATIONS & EXPERIENCES
 University Degree Management, Administration or relevant field;
 Minimum of 10 years of general working experience;
 Minimum 5-7 years’ experience in relevant field; ;
 Excellent communication skills in Creole, French and English;
 Proficient in software, Word, Excel, PowerPoint and other software;
 Good capacities to work with team.

C.V. cover letter