On the heels of the tragic earthquake of 2010, J/P HRO mobilized a rapid and effective response to save lives and to manage the Pétion-Ville Camp, which swelled to nearly 60,000 displaced earthquake survivors. J/P HRO quickly expanded its services in step with the needs on the ground, working to revitalize local Haitian communities through focused programs including: camp and relocation management, medical clinics, education, community development and livelihoods and engineering, rubble removal and reconstruction. The Organization is looking for: One (1) Administrative Officer, based at Delmas.

The Administrative Officer provides administrative support within the organization to ensure an efficient use of resources. S/He supervises the cleaning and kitchen staff and coordinates their duties to maintain a clean, healthy and good work environment for all staff. The Administrative Officer will manage the supply of all office furniture and maintenance products. S/He will be responsible for the administrative aspects of Event coordination in J/P HRO.

Under the supervision of the Administrative Manager, the responsibilities of the Administrative Officer are as followed:

• Maintains supplies inventory for the office by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies and maintenance products; verifying their receipts.
• Responsible for office cleaning and kitchen staff including: scheduling, assigning tasks, completing time sheets.
• Respond to Programs and Program Support Needs in an effective and timely manner.
• Plans and organizes the administrative aspects for J/P HRO staff meetings, seminars and workshops.
• Ensure that there are adequate furniture, supplies and maintenance products in the office for staff on a daily basis by efficiently managing their stock.
• Complete operational requirements by scheduling and assigning administrative tasks.
• Coordinates the meals.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Develops and supervises service contracts for ad-hoc service providers.
• Maintains the departmental filing system.
• Contributes to team effort by accomplishing related results as needed
• Assists the Administrative Manager in different functions within this Department
• Collaborate with Administrative Manager to ensure general well-being of the offices and sites in terms of cleanliness and maintenance.
• Perform other administrative duties in a manner that supports the Country Office Team and improves JP/HRO efficiency and effectiveness.
• Perform any other task relevant to the administration.
• Fulfill the positions of Receptionist, Facilities Coordinator and House Assistant during their respective absences, upon request of the Administrative Manager.
• In charge of the management of the whole department in absence of the Administrative Manager.

• University degree in Management, Administration or other related discipline.
• Ability to carry out duties timely and efficiently.
• Fluent written and oral French, Creole and English
• At least two years’ experience in Administration
• Experience in the NGO sector is preferable
• Excellent verbal and written communication skills
• Capacity to make decisions
• Flexible towards works schedule.
• Good organizational skills

To apply for this position please submit your application including motivation letter, resume and copy of diplomas to the Human Resources Department before January 17th, 2014 at 17, Rue Maurice Latortue, Delmas 48 or hrstaffing@jphro.org


N.B Please mention “Administrative Officer" as subject of your email. Only selected candidates will be contacted for interview.

• Commitment to J/P HRO values;
• Must have a sound understanding of humanitarian principles and commitment to the work of international humanitarian organizations;
• Flexible