Under the direction of the Procurement and Logistics Manager the Logistics Assistant is responsible for providing logistics support at all levels of the PROJUSTICE project. The incumbent will work closely with counterparts in Haiti to accomplish project logistical and administrative tasks as required.

Duties and Responsibilities

A. General Logistics Responsibilities



 Ensure items and equipment are stored securely, branded properly and transported promptly and safely to project areas;

 Keep stock cards and inventory records up to date and facilitate regular stock counts in close collaboration with Office Manager and/or his/her designate;

 Initiate project inventories and other similar activities in close collaboration with Office Manager and/or his/her designate;

 Assist with oversight of security services;

 Assist with customs formalities for importation of office effects, equipment, vehicles, etc;

 Work with Component Leaders and staff to ensure close integration of logistics planning in field operations;

 Provide input and review the logistical aspects of proposals, reports and other technical documents produced by the project;

 Establish and maintain good contacts with suppliers, Government offices, and other NGOs with regards to logistical matters;

 Support and build the capacity of partner organizations in the area of logistics systems as required;

 Assist in providing logistical support to field offices as needed;

 Assist with travel arrangements;

 Review logistics procedures and suggest changes to improve practices;

 Draft weekly, monthly, quarterly reports as is needed on all logistics activities and related recommendations provided.



B. Specific Transport Responsibilities



 Manage vehicles use and supervise drivers;

 Lead the process of requesting rental car when needed; purchasing and facilitating tax free import/purchase of cars and motorcycles according to required specifications in close collaboration with Logistics Manager;

 Ensure that registration and insurance for PROJUSTICE vehicles are realized on time;

 Manage the PROJUSTICE car fleet and motorcycles so that the use of vehicles is coordinated efficiently in accordance with organizational priorities and in line with Tt DPK transport policy;

 Ensure that vehicle log books for all modes of transport are kept accurately and updated by drivers;

 Check vehicle running costs (by examining log books) on a monthly basis and provide a monthly report (in writing) of costs associated with each vehicle or motorcycle;

 Ensure that cars and motorcycles are regularly maintained, serviced and repaired promptly and that the transport policy is followed;



C. Communications and Security

 Be familiar with and train staff in the use of the Emergency Action Plan and Evacuation procedures;

 Carry out emergency procedures as necessary;

 Check regularly emergency/fire exits and fire extinguishers; and, other emergency mechanisms, systems and tools in place; and, provide status and recommendations regarding each item checked in the monthly report

 Keep project staff informed on the security situation, share information on the condition of roads, waterways and weather, and apply this knowledge in planning trips.

 Provide recommendations (in writing) to improve communications during emergencies, unstable periods because of demonstrations, political instability, social unrest and the like; and to improve on emergency/security mechanisms, systems and tools in place.

 Support to IT Specialist.



D. Other duties as assigned by the Procurement & Logistics Manager.

Qualifications/Required Skills

 At least 3 years of relevant work experience conducting and coordinating logistics operations.
 Experience in the public sector, private sector or projects funded by international agencies.
 Strong Informatics Skills, (Word, Excel, PowerPoint, Outlook).
 Valid driver’s license.
 Exceptionally organized and ability to work under pressure.
 Strong interpersonal skills and ability to work with culturally and geographically diverse staff.
 Fluency in English, French, and Creole.

CV