Background & Objective

The Inventory Specialist shall oversee all inventory-related activities to AVANSE Program in Haiti office. S/he shall ensure that the outlined inventory policies and procedures are implemented. The Inventory Specialist shall provide and maintain complete and accurate data for all inventory files. S/he shall provide support in other areas as necessary and maintain a positive working relationship all staff. The Inventory Specialist will report to the Administration Manager.

The Inventory Specialist shall perform the following functions, but not limited to:

• Custody, care, and safekeeping of all property under control of the AVANSE project;
• Keep all required property records for items received, disposed, assigned to staff or delivered to partners;
• Reconciliation the physical inventory with the inventory list and records.
• Assign the inventory # for the items procured/received and updates the inventory records.
• Complete in English all required inventory reports for the client and for internal use;
• Document inventory shortages or damages, and forward of such reports for action to the OM or the SOM, as appropriate;
• Make spot checks of the inventory list and the items assigned to the staff.
• Make storage and warehousing plans as needed;
• Develop and implement the distribution plan for stored equipment;
• Plan the transportation of property between sites throughout Haiti;
• Work with Finance Department/Procurement Management team on the receiving of goods and inspection process;
• Serve as a point of contact for inventory-related questions during audits;
• Process documentation for inventory items transfers between contractors, and also between subcontractors and other government agencies (Final disposition);
• Carry out any other relevant duties requested by the Administration Manager and Senior Operations Manager.

• Graduation from High School and certificate on technical administrative areas required.
• One year previous experience in Procurement or Logistic/Inventory, preferably with international donor-funded projects, such as USAID, UN agencies or NGO’s on relevant programs in Haiti.
• Knowledge of USAID regulations is a plus.
• Demonstrated initiative and self-motivation in handling all assigned tasks with minimal supervision.
• Knowledge of the Inventory process of Expendable and Non Expendable items.
• Experience on close out and inventory final disposition preferably with USAID funded project.
• Excellent verbal and written communication skills.
• Computer literate with e-mail, word processing and spreadsheet.
• French and Creole required; English proficiency strongly preferred.

The Project Inventory Specialist will report to the Administration Manager

to apply for this position, please submit your application including motivation letter, resume and copy of diplomas.