Pursuant to Tetra DPK’s contract with USAID and under the direction of the Chief of Party (COP) and Deputy Chief of Party (DCOP), the Executive Assistant will provide administrative and clerical services in order to ensure effective operations of PROJUSTICE’s management team. A high level of organization is key to effective functioning in this position. Also key is an understanding of USAID and Tetra Tech (Tt) DPK financial, recordkeeping and reporting regulations. All work will be conducted in a service-oriented spirit and in interaction with technical staff.

Duties and Responsibilities

 Assist COP/DCOP with administrative duties as requested, to include but not limited to the following duties:
o answer telephones, route calls, take messages, and transfer to appropriate staff member;
o create and modify electronic documents and presentations;
o maintain hard copy and electronic filing system;
o maintain records of in-coming and out-going documents;
o manage correspondence;
o keep an updated agenda;
o participate in important meetings and write reports;
o update and maintain mailing lists;
o create mailing labels and reports; and
o generally perform general clerical duties such as photocopying, faxing, mailing, and filing.
 Manage project technical documentation according to DPK filing system (hard and soft copies).

 Setup and coordinate internal and external meetings and conferences.

 Maintain/update the meeting calendar; keep duly informed participants in meetings about updates, changes, cancellations.

 Other duties as assigned by the COP/DCOP.

 Training in professional management or related areas.
 Experience with projects funded by international donors. Experience working for USAID projects is highly preferred.
 Experience in organizing and managing meetings, seminars, workshops, etc.
 Exceptionally organized and ability to work under pressure.
 Good writing and communication skills.
 Ability to work with culturally and geographically diverse staff.
 Proactive, dependable and results oriented.
 Fully technology-literate (PC skills, Word, Excel, PowerPoint, Internet).
 Fluency in English, French, and Creole.