Scope of Work
Office Manager
ACDI/VOCA – Haiti
USAID Emergency Food Security Program


PURPOSE

ACDI/VOCA is currently seeking an Office Manager for the EFSP Cost Extension (October 1st, 2013 – January 31, 2014) in Haiti. This purpose of the program is to reduce vulnerability to food insecurity within the population of the Southeast region of Haiti. This position will be based in the program office in Jacmel.

The Emergency Food Security Program is an emergency response to the 2013 drought-effects in the communes of Côtes de Fer, Bainet, La Vallée, and Belle Anse. The period of implementation is October 2013 to January 31, 2014 in order to respond to the emergency to date. Cash For Work activities will be implemented in four communes of the Southeast Department: Côtes de Fer, Bainet, La Vallée, and Belle Anse. The program will target able-bodied persons, ensuring that at least 40 percent of persons selected are women. The Cash For Work activities will serve to provide immediate cash and act as an income safety net for the worst drought-affected rural households. The Cash For Work activities will strengthen food purchasing power for targeted emergency-affected households at risk of experiencing acute hunger due to loss of income or crops. Cash For Work activities will be identified and prioritized with strong participation by local authorities, community groups, and leaders. ACDI/VOCA Cash For Work activities will be implemented only on public lands.

Background
For over 50 years and in 146 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development, and food security in order to promote broad-based economic growth and vibrant civil society. ACDI/VOCA currently has approximately 90 projects in 40 countries.

ESSENTIAL RESPONSIBILITIES AND DUTIES Responsibilities:
A. General
1. This position reports to the Chief of Party (COP)
2. The Office Manager is responsible for the smooth operation of support activities for the program. S/he coordinates all procurement, contract management, security, logistics and administrative activities and interfaces with the donors of the program.

B. Specific
1. Ensure the acquisition and purchase of the quality goods and services for the program;
2. Establish and maintain high-level and productive working environment in the office;
3. Implement office support procedures and recommend changes/improvements in procedures for providing office support services, including security, so as to attain increased efficiency and effectiveness;
4. Supervise administrative staff and Logistic Officer, administrative staff and work with other staff to provide support services so as to ensure efficient and effective execution of program activities;
5. Ensure the security of the staff and the Office;
6. Ensure the contract management;
7. Oversee contracts for temporary employees, office rent, maintenance and security;
8. Ensure compliance with ACDI/VOCA and USAID requirements;
9. Ensure proper filing and maintenance of project files;
10. Compile the monthly report to HQ;
11. Other responsibilities as specified by the COP.

The person appointed to the position of Office Manager shall have or meet the following certificates, knowledge, skills, and abilities requirements:



• Bachelors degree or equivalent in business administration, economic development, community development commerce or other related field

• Minimum of 10 years of experience managing offices

• Experience managing staff

• Good communication and reporting skills

• Demonstrated proficiency in the field of people and project management, strategic planning

• Prior experience with USAID projects, procedures, policies and reporting requirements is required;

• Sound working knowledge of information technology; experience in the usage of office software packages (MS Word, Excel, etc)

• Fluency in French and Haitian Creole, English required.

lettre de motivation et CV