Background & Objective
The Human Resources/Administration Officer will be responsible for the following tasks, but not limited to:
Specific Tasks:

HUMAN RESOURCES and ADMINISTRATION

Background & Objective
The Human Resources/Administration Officer will be responsible for the following tasks, but not limited to:
Specific Tasks:

HUMAN RESOURCES

• Assist with recruitment and hiring process through short listing resumes, scheduling and observing interviews, collecting required documents, checking references, and verifying salary history;
• Develop and maintain personnel files for all staff, to include updating contact information and maintaining the privacy of each file; ensure strict confidentiality.
• Ensure that FTFNC and DAI home office human resources policies and procedures are enforced;
• Assist with on boarding new hires to ensure that they are fully capable of meeting the requirements of their positions in accordance with DAI hiring guidelines;
• Advertise job vacancies, look for qualified candidates, and encourage prospective candidates for employment with FTFNC. Assist with candidate screening in collaboration with the hiring unit to short-list the ideal candidates;
• Participate in interviews, notify short-listed candidates of tests/interviews and the final results; ensure a transparent and impartial recruitment process;
• Keep all office recruitment files up to date. Coordinate and supervise the preparation of employment agreements;
• Orient incoming staff at the regional office;
• Establish calendar and process for completing quarterly and annual employee performance evaluations. Train supervisors charged with conducting evaluations of staff members in their units, and monitor compliance with the process; and
• Establish and maintain a database of all employee contracts with contract start dates, expiration dates and information on starting salary and increases, using DAI home office template.

ADMINISTRATION
• Develop and maintain office filing systems;
• Assisting staff with the preparation of reports and presentations;
• Track and process all leave requests with direct supervisory approval;
• Route messages and information to appropriate individuals;
• Coordinate translators as needed; and
• Assist and facilitate the Administration Manager with official memos and correspondence.

Qualifications:

• At least 3 years work experience in human resources and administrative support preferably with international donor-funded projects, UN agencies or NGO’s.
• Experience with USAID projects is preferable.
• Fluency in French and Haitian Creole required; proficiency in English preferred.
• Excellent verbal and written communication skills.
• University degree in a relevant field is preferred.

Reporting: The Human Resources/Administration Officer will report to the Administration Manager.

Full time

To apply for this position, please submit your application including motivation letter, resume and copy of diplomas.

Only shortlisted candidates will be contacted for interview.