The Finance and Administration Manager will work under the supervision of the AKSE Chief of Party for the USAID-funded Protecting Children, Women and Youth Project. S/he will have significant experience in the management of accounting and administration units for organizations with multiple operations. Given the size of the project and the volume of administrative and financial transactions (recruitment, procurement, grants, accounting etc) that will be required under this project, the Finance and Administration Manager will be responsible for the operations, accounting, procurement and financial functions for the program to ensure compliance with USAID regulations. S/he will work closely with the financial analyst to ensure that sub grantees are in financial compliance with USAID regulations.

Finance & Sub-grants
• Provide oversight of all financial operations for AKSE.
• Manage all aspects of accounting for AKSE
• Monitor program expenditures, monthly expenses, including budget for actual expenses and reporting on financial results and project cost to USAID quarterly.
• Review sub-grant budgets and evaluate sub-grantees financial systems and internal controls to asess risks and develop appropriate monitoring procedures in consultation with the senior grants officer and financial analyst .
• In collaboration with the financial analyst and senior grants officer, train sub-grantees’ accountants on donor’s grant compliance requirements, bookkeeping and internal controls.
• Oversee compliance with CARE internal controls and accounting procedures. Ensure all financial and accounting reports are prepared and submitted in a timely manner.
• Work closely with the financial analyst in consolidation of operating budgets from sub-grantees and upload information on PAMODZI (CARE budget management software).
• Review of sub-grantee budgets, contracts and agreements before signing for approval.
• Review accruals and expenditures in the financial system and all financial record keeping on PAMODZI.
• Meet and communicate regularly with the senior financial analyst on the financial status of the funding and provide feedback to the Chief of Party.
Administration
• Support the AKSE program on day-to-day internal operations.
• Liaise with the CARE Haiti program support and administrative departments to ensure all siginificant administrative issues are addressed and resolved and that all follow-up is performed as requested.
• Ensure compliance with Haitian laws, CARE and donor administrative and reporting requirements, as well as appropriate implementation of policies.
• Develop and implement administrative and human resources systems in consultation with CARE Haiti Human Resource department and AKSE senior management team.
• Work with program staff to determine current and projected recruitment needs and assist in hiring, training and supervising of local staff.
• Create and update job descriptions to accurately reflect responsibilities and processes within AKSE.

• A bachelors’ degree in accounting, finance, business administration, and/or any other related fields.
• Minimum 10 years of relevant experience preferably with an international NGO or Government of Haiti (GOH) entity workign with international donors.
• Management experience for organizations with international operations.
• Thorough knowledge of budgeting, budget oversight, generally accepted accounting principles and the practical application of financial systems.
• Cultural sensitivity in working with international and national staff.
• Ability to analyze and interpret governmental and organizational rules and regulations, including OMB Circulars A-110, A-122, and A-133.
• Experience managing large funded projects (e.g. $10 million or larger)
• Experience with USG grants or other international organizations funding preferred.
• Knowledge of Microsoft Windows environment, email technology, spreadsheets, Peoplesoft desired.
• Experience in managing administrative staff
• Experience in personnel administration including the interpretation of policies pertaining to the Haitian labor code.
• Positive, highly motivated, innovative, with strong organizational and inter-personal skills.
• Strong written and oral presentation skills including experience in designing and delivering training relevant to this field;
• Good writing and communication skills in English essential; advanced written and spoken French is required; Haitian Creole a plus;
• Ability to manage and be a part of teams (multi-cultural, multi-disciplinary and inter-agency).
• Ability to work under tight deadlines and manage multiple tasks simultaneously.
• Ability to travel and work within Haiti.

Direct supervision of the administrative and financial aspects of program implementation.

Position based in Port-au-Prince

CV, lettre de motivation, copies de diplômes et certificat d’emploi