Organizational support to foster the constituting of an OSM group in Northern Haiti from the HRI-HOT Cap103 project - Senior adviser

Background

The Humanitarian OpenStreetMap Team (HOT) has started working in the Cap-Haitien Development Corridor (CHDC) in Haiti in early March 2013 with Local Mapping team on the USAID-HRI funded CAP103 mapping project. Through this project, based in and in coordination with the Henry Christophe University Campus (of the State University (UEH)) in Limonade, a joint team of HOT and local Haitian mappers has created a group of 60 mappers recruited amongst the youths of localities from the North and North East departments to improve the baseline data of localities in the CHDC.

Through this consultancy in group organizational support, as part of the CAP103 mapping project, HRI aims to support the creation of a local mapping group in the Northern Corridor hosted by the University to replicate a similar project in Saint-Marc. The newly formed organization is expected to continue collecting and uploading data to the database to further enrich the work completed by the current team.

Structure and governance of the new mapping group(s) will certainly be a key issue(s) in this institutional capacity building component of the CAP103 project.

The project is looking to facilitate the setup of a community organization that should be able to embrace and support hobbyist volunteerism, professional volunteerism [a Volunteer and Technical Community (VTC)] with likely paid-for projects. What ever form the setup of the community will take a strong healthy community group is key in building a strong OpenStreetMap for the area.

This institution/community building component could include for example the following aspects:
● Inclusion of new members
● Openness of the decision making
● Critical importance of meritocracy -- and do-ocracy; healthy pro-activeness
● Motivation management
● Internal & external transparency of the financial management
● Conflict management
● Training & continuous support
● Continuous improvement (in general; technically as well as organizationally)
● Visibility / reputation building

General expected timeline and activities

Preparation phase
Activities:
Assessments of OSM (and/ or similar/ relevant) community building efforts through interviews of key informants (HOT/ Haitian mappers/ GIS/ Social media experts) as well as desk litterature review
Design Plan of action for the project operational phase
Deliverables
Findings report - version 1
TOR for Initial workshop
Plan of Action - draft 1 for the project operational phase.

Initial workshop :
Activities:
Consolidation and collective endorsement of products from the assessment and design phase
Deliverables
Findings consolidated report
Plan of Action for the project operational phase
Operational phase
Senior advisor work
Capacity building support specialist work
Deliverables
TOR for Final workshop
Draft Plan of Action for post project phase
Final workshop
Final Plan for Action for post project phase

Deliverables
● Reports:
○ Preliminary report about findings on OSM community building achievements
○ Mid-term report presenting an assessment of the initial situation, describing the progresses so far and the next steps, including potential needed adjustments
○ Final report, including strengths and weaknesses observed within the forming community group
● Plans of Actions:
○ Project operational phase
○ Post project operational phase
● TOR and running of two workshops
○ Initial workshop
○ Final workshop

Senior Advisor Scope of Work

In coordination with the HOT Team in Limonade (who will be in charge of all technical aspects of mapping and OSM activities) and the Community building support specialist, the Senior Adviser will carry out the following actions targeted at fostering the growth of the local group of mappers from Northern Haiti:

● Conduct initial assessments through workshops, focus groups, interviews about experiences about the building of a healthy OSM community.
● Meet with University president to outline the organizational structure, define roles and responsibilities of each party, access to equipment and integration of corresponding departments into the new organization
● Develop a plan for the organization of the new mapping community in collaboration with the new community members (trainees), the local mapping team and HOT coordinators (technical mapping aspects) taking in consideration aspects listed in above and discoveries of the assessment.
○ A first version will be released after the initial assessment phase and will last during the operational phase
○ A second version will be released towards the end of the operational phase and cater for the post project phase
● Monitor progresses throughout the process through close coordination with the Community Building Support Specialist
● Support and guide the Community Building Support Specialist on providing training per needs for the community; this will happen in close articulation with HOT (technical mapping aspects), HRI administrative consultant (administration) and relevant UHCL resources
● Help set up the organization (registration and bylaws)
● Help setting up the organization in terms of its operational structure board, working groups, memberships, longer term strategy as well as shorter term activities and relations with other OSM groups
● Support the development of a mapping plan for additional mapping work for the next year
● Report to HRI and HOT
● Write a mission report for HRI to be shared HOT
● Write weekly blog post
● Participate in social media communication regarding fieldwork (Twitter/Facebook/YouTube/Flickr/etc.)

Eligibility criteria

A minimal six years of track record experience in the fields of IT, GIS and group organizational support is required including the following:
● Activity or experience/ knowledge of OSM and HOT activities as well as other Voluntary Technical Communities (VTCs) active in Haiti
● Education and/or work experience in the fields of IT, GIS, group organizational support and social sciences
● Experience in the field of Development or Emergency Response
● Experience in dealing with the humanitarian stakeholders and base communities
● Experience in Haiti a necessity
● Experience in group learning and group management techniques, focus groups, interviews
● Previously has lead training and capacity building activities
● Experience in using social media
● Experience in writing reports
● Interpersonal skills, effective team member, capacity to work under pressure and in a multicultural environment
● Proficient in Haitian Kreyol and French or English

Please send your CV, a cover letter, and a 2 page maximum writing sample that illustrates your report writing capability to HRI by May 22, 2013. Questions specific to this position can be directed to HRI and CAP103.