Non Governmental Organization is seeking a
Finance Manager
Position based at Maissade & Dessalines
Open ended

Our mission is to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Do you have the leadership skills and experience that we are seeking to deliver our ambitious goals and breakthroughs for children?

Job Summary

The Finance Manager is responsible for ensuring financial information is accurate and timely submitted to main office and serves as advisor on finance matters to FO Manager. Also, he/she is responsible for ensuring facilities are kept well maintained and supporting services are effective, efficient and customer-oriented. She/he ensures that general SC policies and procedures are followed on finance side. As part of his/her functions also ensures that the Guest House (Dos Bois Pin) is managed adequately, ensuring its functionality.

Duties and Responsibilities

• Planning:
o Plays active role in planning activities related to the unit as well as contributes in FO’s annual and multiannual planning as required.

• Financial Management:
o Keeps schedule of due dates for finance reports and inputs required from FO and shares with users on timely basis.
o Coordinates activities and tasks within FO to ensure timely recording of transactions and ensures periodic posting in financial system.
o Ensures accuracy and timely submission of monthly, quarterly and annual reports to CO
o Ensures that all private and grant expenditures are in compliance with SC and donor guidelines and coordinates with Grants Specialist, Field Office Manager and Program Managers and Coordinators on expenditure related to different funding sources and advises Field Office Manager and Finance Director on any particular issues arising.
o Ensures adequate filing of financial information and documents supporting transactions
o Participates in scheduled audits and ensures that all assets are properly accounted per agency and donor regulations.
o Ensures periodic cash counts take place, documenting and reporting any possible variances and/or deviances from SC policies and procedures.
• Personnel Management:
o Plays a leading role in the recruitment, training, promotion and supervision of all finance/accounting/facilities/residences staff.
o Ensures roles and responsibilities within finance, facilities and residences are clear, that all staff under his/her supervision understand their job description.
o Carries out regular evaluations of staff and develops improvement plans as required by circumstances.
o Oversees activities related to finance, accounting, facilities and residences related to staff under his supervision ensuring SC policies are being followed
o Conducts regular meetings with FO and CO staff.

• Budget Development:
o Provides support to FO or Contracts and Grants, Budget Manager and Program Development on historical data as required for budget development.
o Training and Capacity Building.
o Provide training as required to SC finance staff; to ensure understanding of: Finance Systems, SC Policies and Procedures related to finance management.
o Develop tools to ease work performed by finance staff.

• Management and maintenance of facilities:
o Ensure the offices and residences are well maintained, clean, and pleasant.
o Work with the Field Manager to ensure that space is sufficient to accommodate needs for program and admin staff as well as meetings and storage.
o Work with Logistics/Procurement department to ensure that facilities receive adequate power, and that the power-generating systems are safe and well maintained.
o Provide international staff with support to set up their lodging.

• Asset management:
o Work closely with the Logistics/Procurement section to purchase and allocate assets for the residences and facilities.
o Ensure maintenance systems are in place for facilities and residences equipment and respond adequately to needs.
o Ensure that accounting and reporting for both consumables and equipment is accurate and done in a timely manner.

QUALIFICATIONS & EXPERIENCES
• Bachelor’s Degree in Business or Public Administration
• At least 2 years of work related experience
• Knowledge of Internet, Word, Excel, PowerPoint
• Strong leadership and supervisory skills
• Strong analytical and decision-making skills
• Ability to demonstrate a commitment to service while complying with administrative standards
• Knows how to establish and maintain very good relationships with internal and external parties
• Very good communication skills – both verbal and written preferably French/Haitian Creole.

C.V. diplomas, certificates, cover letter and letters of reference