OVERVIEW: LMG/Haiti will work with the Ministry of Public Health and Population (MSPP) to support the contracting function within the MSPP with the capacity to manage all sources of funding (including USG’s) and to contract and manage health services and support the MSPP institutions responsible for the supervision, coordination, and management of referral networks to strengthen the continuum of care.

OVERALL RESPONSIBILITIES

The Finance and Administration Officer performs standard accounting, budgeting, and disbursement duties in accordance with generally accepted accounting principles and grant requirements. The Finance and Administration Officer works with MSH Finance and Administration to ensure propriety through the effective use of the review and approval process. He/she ensures compliance with the financial and administrative requirements of USAID and MSH. The Finance and Administration Officer safeguards the assets (financial and physical) of MSH, the LMG Project and USAID against fraud, loss or misuse. He or she ensures that any money expended in the field is done in accordance with Generally Accepted Accounting Principles and MSH Policy, and any cost principles imposed by MSH, the LMG Project and USAID. He or she assures that all costs are reasonable and necessary for the completion of the LMG Project and MSH mission.

He or she oversees the administrative aspects of the project, including supervising administrative processes, staff, and drivers.

1. Develop,
document,
disseminate,
and
monitor
organizational
accounting
policies
and
procedures
and
financial
reporting
requirements;
2. Regularly keep track of MSH/LMG bank balances to ensure that check does not bounce.
3. Keep custody of payment vouchers, other supporting documentation and all financial record entrusted to him/her.
4. Prepare check payment vouchers for all payments and process payroll.
5. Ensures that all payments are supported by adequate documents such as requisitions, quotations and receipts, goods receiving notes, justification or memos and other important documents and are authorized by the appropriate MSH/LMG officials before check are signed.
6. Ensures that the petty cash summary, together with the petty cash vouchers is submitted before replenishment.
7. Submit all petty cash vouchers together with the summary sheet with the Finance Manager before petty cash is replenished.
8. Reviews all travel authorization forms before they are approved by the Director to ensure that fresh advances are not made before the outstanding ones are liquidated.
9. Process staff advances and claims upon official trip.
10. Ensures that the pre-numbered documents such as the vouchers, collection vouchers and issuing vouchers, purchase requisitions and purchase orders are available at all times and gets them printed before the Project runs out of stock.
11. Maintain the integrity and confidentiality of all MSH/LMG and other project records and information entrusted.
12. Assist program staffs in Budget preparation.
13. Prepare fixed asset register.
14. Assist in preparing monthly and quarterly reports.
15. Assist in QuickBooks entries.
16. Supervise Administrative staff and drivers.
17. Provide other operational support to LMG/Haiti including but not limited to logistics support for workspace management, workspace and facilities management (with other Office staff), documentation of new Project policies and procedures, and other support duties as assigned.
18. Ensure the smooth running of the office at all times.

• B.Sc. or HND in accounting from a recognized institution.
• Minimum of three years of experience in related fields.
• Experience managing USG funding programs preferably with USAID
• Fluency in English, French, and Haitian Creole.
• Intermediate to advanced computer skills in MS Office (especially Excel) and other software programs strongly preferred; familiarity with accounting and business information systems software highly desirable.
• Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and to meet deadlines with attention to detail and quality.
• Demonstrated strength in taking initiative effectively, in being proactive in an environment of significant change, in thinking critically with complex situations, and in assuming a high level of ownership where appropriate.
• Experience working with financial and accounting information in a time-sensitive, confidential, and dynamic environment. Comfort with moderately complex financial situations preferable.
• Excellent interpersonal skills with demonstrated ability to interact professionally within a culturally and linguistically diverse environment.
• Excellent research and problem solving abilities.

Ref.: LMG Finance and Administrative Officer

Only short listed candidates will be contacted