OVERVIEW: LMG/Haiti will work with the Ministry of Public Health and Population (MSPP) to support the contracting function within the MSPP with the capacity to manage all sources of funding (including USG’s) and to contract and manage health services and support the MSPP institutions responsible for the supervision, coordination, and management of referral networks to strengthen the continuum of care.

OVERALL RESPONSIBILITIES
The Administrative Assistant assists with the implementation of project activities by providing administrative and logistical support to project staff. S/he provides all secretarial and logistical assistance, and assists with maintaining efficient office operations – copying/filing of documents, managing reports and resources, scheduling and coordinating meeting/events and logistics, and administratively supporting project staff. The Administrative Assistant ensures that administrative systems are conducted according to MSH policies and procedures and in compliance with USAID regulations. The Administrative Assistant is aware of, and adheres to, MSH’s Procurement Integrity standards in all activities.

1. Assist with all aspects of general office coordination.
2. Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
3. File and retrieve organizational documents, records and reports.
4. Create and modify documents such as invoices, reports, correspondence/letters and financial statements using word processing, spreadsheet, database and/or other presentation software.
5. Conduct research, compile data and prepare reports as requested.
6. Support staff in coordinating appointments, preparing/disseminating materials, translating and formatting letters, technical documents, reports and presentations.
7. Schedule, coordinate, attend and document program and project team meetings, as requested.
8. Schedule meetings and coordinate meeting rooms; record, compile, transcribe and distribute meeting minutes, as requested.
9. Coordinate international/domestic travel and hotel arrangements related to LMG activities, including coordinating airport pick-up with project driver(s). Ensure that all travel arrangements are in compliance with USAID regulations and LMG procedures.
10. Process visa requests as needed.
11. Supervise project driver(s), as needed.
12. Coordinate driver pick-ups and errands, as needed.
13. Provide support to staff in assigned project-based work, as needed.

• Bachelor's Degree and/or equivalent relevant experience.
• At least 3 years of experience in an administrative position.
• Good working knowledge of Microsoft Office Suite applications, including Word, Excel, Access PowerPoint, Outlook and internet research.
• Ability to work independently, takes initiative, prioritize tasks and meet deadlines.
• Strong office and organizational skills; demonstrated ability to handle variety of activities with an attention to detail and quality.
• Demonstrated ability to work as an effective team member in a complex and fast paced environment.
• Excellent interpersonal and communication skills (verbal and written); demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
• Demonstrated ability to use discretion and good judgment; ability to maintain a high level of professionalism, confidentiality and tactfulness.
• Ability to speak and write in French, Haitian Creole, and English is preferred.

LMG Administrative Assistant

Only short listed candidates will be contacted