The Partnership for Supply Chain Management (PSCM) is implementing the Supply Chain Management System (SCMS) contract for USAID as part of the President’s Emergency Plan for AIDS Relief. The purpose of the contract is to establish and operate a safe, secure, reliable and sustainable supply chain management system to procure pharmaceuticals and other products needed to provide care and treatment of persons with HIV/AIDS and related infections. SCMS will offer services in focus countries identified by USAID, with SCMS field offices established in selected countries as required by the scope of work in the country.

Overall Responsibilities:
The Procurement Specialist is responsible for accurate purchase order processing, either within the framework of established IQC’s or by utilizing tender or direct negotiation procedures.

The Procurement Specialist monitors the actual service level of vendors, coordinates inquiries for quotations, and manages the RFP processes. He or she takes part in the evaluation of vendor proposals and documents all relevant information necessary to obtain PMO and USAID approval prior to ordering in accordance with the SOP’s.

The Procurement Specialist works collaboratively with the LRA and other staff to fulfil his or her responsibilities.


Specific Responsibilities:

Execute the procurement process in compliance with the Federal Acquisition Regulations (FAR) of the US government and PEPFAR

Comply with procurement policies and standard operating procedures of the SCMS organization


Keep track of drug registrations, pending registrations and regimen recommendations. Report on implications for procurement decisions.

Coordinates regularly with SCMS HQ regarding procurement policies, process and procedures and report any difficulties encountered in the fulfillment of the procurement requirements in Haiti.

Coordinate closely with Senior Staff to ensure rational and timely procurement of ARVs, OI drugs, RTKs, and laboratory commodities and other HIV/AIDS-related commodities, as required.

Manage efficient and effective relationships with suppliers

Maintain a comprehensive supplier database

Initiate, liaise and follow up with headquarters on RFQ’s, IQC’s, FPR’s, FPQ’s, SO’s, and PO’s and all other documents belonging to this process

Determines the best method of purchasing items within Geo Code restrictions. Confirm the source and origin of received goods. Ensure approvals are received for restricted commodities prior to purchases.

Provides training to MSH/SCMS staff in both MSH’s procurement processes and in regulatory and/or contractual requirements such as restricted commodities, Geo Code restrictions, competition requirements, etc.

Tracks status of procurement actions, and provides on-going feedback to project and office staff on next steps. Continues tracking throughout the process, up to and including delivery of goods to final destination. Ensures that procurements are entered into the Procurement database.

Prepares tools and templates for Procurement activities, in accordance with SCMS and/or MSH policies and donor regulations.

Ensures purchase order information is accurately maintained in the central MIS

Participate with the Operations Manager and Forecasting and Demand Planning Specialist in product recall initiatives.

Perform other tasks as required by the position

1. Graduate degree or a dedicated procurement education or 5 years of work experience, with a minimum 2 years in procurement.
2. Experience and understanding of the Federal Acquisition Regulations (FAR) of the US government desired
3. Analytical capacity and insight into complex business processes in the industry.
4. Knowledge of international Quality Standards such as GMP/GDP and Regulatory affairs
5. Experience in and knowledge of transport systems and international logistics
6. Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities and work in a team with diverse cultural backgrounds.
7. Demonstrated effective negotiations skills.
8. Self driven with a high sense of quality, accuracy, efficiency and is able to meet tight deadlines
9. Fluency in oral and written English and French
10. Strong computer skills, including sound knowledge of Windows and Microsoft Office applications including; Outlook, Word, Excel and Power Point.
11. Experience in HIV/AIDS related activities and working with US government funded projects an advantage.
12. Ability to travel within Haiti and internationally, if needed.