The Administrative Manager is in charge of the administrative management of the Organization. He/She ensures the effective Administration, plan, direct, or coordinate supportive services of the Organization; directly overseeing the Administrative team and is responsible for all matters related to office and house Management.
The impact of this role is important for the Department and has serious repercussion on the overall operation of the Organization.

Under the direct supervision of the Program Support Director the responsibilities are as follow:
? Provide guidance and support to all Program Units and the Country Office in Administrative matters.
? Contribute to team effort by accomplishing related results as needed
? Assist Program Support Director in examining how office operations are organized, identifying possible areas where operational efficiency can be improved, and recommending, assisting in implementing alternative course of action.
? Monitor Administration related activities to ensure they provide all required support to the various units.
? Accomplish staff results by communicating job expectations; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
? Conduct feed backing and job coaching of the Admin. Staff in a timely manner.
? He/she is responsible for an ongoing harmonization process of all administrative related activities across all sites.
? Ensure the smooth day-to-day running of the office through supervision and management; planning and supervising work of admin staff including tracking and monitoring of procurements and expenditures.
? Ensure efficient flow of office/domestic supplies and other logistics including water, cleaning, electricity, etc.
? He/She is responsible for the maintenance and purchase of some furniture and fittings for the office.
? Supervise the House and Office Manager procedures and ensuring that both working and living spaces are sanitary and orderly at all times.
? Collaborate with all department heads and to ensure that purchase of goods and materials for Office and Houses are properly planned, timely delivered in the required quality at an effective cost.
? Review all lease, services contracts for Office and Houses and make recommendations to the PSD before approval. Monitor contract implementation and maintain a logbook with up-to-date key management information for all active contracts.
? Ensure that equipment and office facilities are functional. Guarantee the management, maintenance and repairs of material, equipments and assets for the Offices and Residencies. It implies to be in liaison with Logistics.
? Ensure general well-being of the offices and compounds in terms of cleanliness and maintenance.
? Participate in Team Leaders meetings and inform other team members of activities, initiatives, etc. in the area of Administration.
? Perform other administrative duties in a manner that supports the Country Office Team and improves JP/HRO efficiency and effectiveness.
? Perform any other task relevant to the administration.

? Degree/certificate in Business Administration / Management or relevant field
? Minimum of five years of previous work experience in office administration in office administration in HAITI, with at least 3 years at a managerial position.
? Strong Computer skills (Excel, PowerPoint, Word, Internet, QuickBooks a plus)
? Strong oral and written communication skills
LANGUAGE SKILLS
English, French and Creole.

• Demonstrated interpersonal and communication skills, preferably bilingual.
• Computer skills
• Planning and organizational skills
• Ability to supervise and lead staff, including training and conflict management skills
• Decision-Making and problem solving skills
• Understanding of legal health and safety in the workplace
• Time management skills and the ability to prioritize tasks

Ability to work in a multi-cultural and marginalized environment

Cover Letter and Curriculum Vitae

Only the shortlisted candidates will be contacted.