1. Overview
The Agriculture-Based Livelihood Intervention for Income Generation in Rural Haiti project is funded by the United Methodist Committee on Relief (UMCOR) to BRAC in Haiti to increase food security, increase income, and build farming capacity of vulnerable families living in Leogane, Fondwa, Ganthier, Pont-Sonde, and Jacmel.
In support of the above goal, this partnership project aimed to:
a) Support food security for 400 households in 5 regions of rural Haiti.
b) Provide a sustainable income generating activity through agriculture and livestock interventions to 400 households.
c) Build skills and technical expertise of 400 farmers on improved farming practices.
d) 15% increase in the production and supply of local produce, eggs, and livestock to local markets.
To be able to reach the above objectives, the project focused on:
1. Agriculture Extension on Agriculture Input Supply, Vegetable Cultivation, Papaya Orchards, and Grafting Nurseries.
2. Livestock Extension on Poultry Rearing, and Goat Rearing.
The project has now closed, and UMCOR and BRAC are seeking external evaluation support to verify and measure the outputs and outcomes.
To this end, UMCOR is seeking a service provider (hereinafter “consultant”) to conduct an external evaluation across the project beneficiaries, communities, agencies involved to the project, on the results achieved by this project in relation to the above project's goal and purposes.

The consultant is required to develop an evaluation tool that is needed to be able to produce a result from this assignment.

A successful consultant will have a reputation as a professional and past experience as a final project evaluator-preferably in Haiti. A successful consultant will be able to analyze the level of achievement of different activities undertaken by the project, the performance level achieved by the objectives and indicators, provide an analysis of the outputs and impact and level of sustainability, as well as community attitudes and benefits. A successful consultant will provide recommendations to UMCOR and BRAC on methods, tools and approaches to improve future projects.
Given the importance of beneficiary interviews, a successful consultant will be proficient in French and/or Creole or has made arrangements for translation support. All documents and deliverables are to be produced and delivered in English.
2. Specific objective of this evaluation
The specific objective of this evaluation is to review the project overall impact against its goals and objectives. This includes:
• Capturing the outcomes and outputs of the project in terms of project results, beneficiary satisfaction, sustainability, and community participation.
• Critically assess the value and effectiveness of these outcomes and outputs against the intended outcomes/outputs of the project.
• Identify and assess the value and effectiveness of programming responses to emerging issues and opportunities (i.e. unintended outcomes and outputs).
• Identify the challenges the project faced and that could have affected its overall performance and efficiency.
• Support organizational learning by assessing project activities and methodology.

The consultant(s) will be required to:
• Prepare project evaluation work plan with timeline and deliverables in consultation with the BRAC and UMCOR
• Familiarize themselves with project goal and main objectives
• Review all relevant project documentation (e.g. reports, outputs and outcomes)
• Arrange and conduct meetings with project donors (UMCOR) and partners (BRAC), beneficiaries, local community and other project involved actors
• Use surveys and questionnaires where applicable with beneficiaries and community
• Submit a draft report for review and feedback from BRAC and UMCOR
• Submit a satisfactory final report

Job Qualifications

• Bachelors degree required
• Two years progressively responsible design and/or management of other NGOs or donor-funded programs and/or activities
• Familiarity with developing M&E indicators and plans
• Advanced skills in word processing and MS Excel required.
• Proficiency in French and English strongly preferred

3. Geographic Location
The primary activities will be conducted with beneficiaries targeted in Leogane, Fondwa, Ganthier, Pont-Sonde, and Jacmel. In addition, interviews with relevant persons at UMCOR and BRAC main offices in Port-au-Prince.
4. Evaluation Methodology
The consultant will prepare a work plan immediately upon signature of contracts. The work plan will describe how this project evaluation will be carried out and may propose refinements to this term of reference for efficiency and effectiveness.

This work plan will be approved by the BRAC and UMCOR. The work plan will act as an agreement between parties for how the review will be conducted and what the final deliverables should be.

The work plan will address the following core elements (subject to discussion and fine tuning with the BRAC and UMCOR teams):

• Expectations of this project final evaluation
• Specific roles and responsibilities
• Scheduling and timelines for activities and deliverables
• Methodological framework outlining key questions to on project efficiency effectiveness, accountability, implementation and arrangements, and achievement of project results.

Other dimensions could be added as the evaluator see fit given time and budget available.

5. Accountabilities and Responsibilities
Overall coordination and administration of the consultancy will be provided by BRAC, in consultation with UMCOR, based in Port-au-Prince. BRAC, in with consultation with UMCOR, shall be responsible for the approval of all deliverables.
6. Activities and Deliverables
Once selected, the consultant will prepare:
• A draft final project evaluation work plan
• A draft final project evaluation report with annexes (list of people interviewed, methodology, survey instruments used, mission reports and other critical support documents)
• Regular communication with UMCOR and BRAC teams: meetings as needed, email updates, and phone updates/debriefs on progress of the evaluation at regular intervals
• A final report for review and comment
• Within one week of receiving comments on the draft report, the consultant will submit a final report including an abstract/executive summary and all relevant annexes to be the property of UMCOR, BRAC
• This final report will be in English and should contain, at a minimum, the following elements:
1) Executive summary and recommendations
2) Methodology used
3) Description of findings (qualitative and quantitative)
4) Recommendations for general improvement in project performance, project impact, and sustainability
5) Annexes that include sample data collection, and assessment tools and completed questionnaires

BRAC and UMCOR will assess the quality of the final evaluation based on the degree to which the report demonstrates that the evaluation has fulfilled the purpose for which it was conducted using for internationally recognized program standards: reliability (accuracy, feasibility), utility, and propriety. This is intended to help ensure that evaluations:
• serve the information needs of intended users and be owned by stakeholders (utility)
• be realistic, prudent, diplomatic and frugal (feasibility)
• reveal and convey technically adequate information about the features that determine worth or merit of the program being evaluated (accuracy)
• be conducted legally, ethically, and with due regard to the welfare of those involved in the evaluation as well as those affected by its results (propriety)

7. Proposed timeframe

Deadline for submission of bids: Friday, April 13, 2012, 16:00PM/4PM (EST/Haiti time)
Bids must either be physically delivered to BRAC Haiti Country Office, 13 rue Dr. Martin, Tabarre 52, Port-au-Prince, Haiti or emailed to, rakibul.brac@gmail.com>, by 16:00PM/4PM (EST/Haiti time) on April 13, 2012 with the subject line “Final Project Evaluation-UMCOR/BRAC Agriculture Project"
For clarification, please contact: Rakibul Bari Khan, Country Representative, BRAC Haiti. Tel: 00509-3888-1631, E-mail: rakibul.brac@gmail.com
*Please note that the dates below are subject to change:
Selection of consultant (s)-subject to change April 20, 2012
Field Work April 23-May 11, 2012
Submission of draft final report May 15, 2012
Submission of final report May 20, 2012
Handover of finalized evaluation tools to UMCOR and BRAC May 22, 2012


8. Instructions for Submission of Bid
Interested service provider consultants are asked to provide the following information in English in the bid package. Please note that incomplete applications will not be considered.
1) Background on the organization, including:
• A brief history of the organization
• Mission of the organization
• Summary of expertise in project evaluation
• Names of person(s) to be involved in the consultancy--with a CV for each
• Language support: Please keep in mind that field level interviews will likely be conducted in French or Creole. Reports and deliverables to be submitted in English. If these skills are not on the team, what are the arrangements for translation support?
• Logistics support: Travel will be required to Leogane, Fondwa, Ganthier, Ponsonde, and Jacmel with some interviews conducted in Port-au-Prince. Please note how the person(s) will arrange for transport and other movements necessary to gather information
• Proof of registration-or otherwise authorization to do business in Haiti
• A list of past evaluation clients (preferably in Haiti) and 3 references from past organizational partners with authorization to contact the references

2) Short proposal (2-3 pages) on how the organization would work with BRAC and UMCOR to implement this evaluation—including methodology, proposed work plan, and monitoring and evaluation approach.
3) Overall budget that includes the following breakdown (please note that a general breakdown of costs is needed—please do not provide lump sum figures only):
• Activities
• Materials
• Personnel
• Travel
• Other associated costs

Bids must either be physically delivered to BRAC Haiti Country Office, 13 rue Dr. Martin, Tabarre 52, Port-au-Prince, Haiti or emailed to, rakibul.brac@gmail.net> , by 16:00PM/4PM (EST/Haiti time) on April 18, 2012 with the subject line “Final Project Evaluation-UMCOR/BRAC Agriculture Project"

9. Other Terms and Conditions
As per BRAC procurement and financial policies, a maximum payment up to 15% of the total contract will be made upon signing the contract, and the remaining 75% will be paid upon submission and approval of the final report.

CV, lettre de motivation, diplome(s) ou toute autre piece jugee pertinente.