The Organization's essential mission is to strengthen national and local health systems and improve the health of the peoples of the Americas, in collaboration with Ministries of Health, other government and international agencies, nongovernmental organizations, universities, social security agencies, community groups, and many others. PAHO promotes primary health care strategies, which reach people in their communities, to extend health services to all and to increase efficiency in the use of scarce resources.

Under the general guidance of the PAHO/WHO Representative and the direct supervision of the Administrator, and in close coordination with Human Resources Management (HRM), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
a) Coordinate the recruitment and selection process of international staff and personnel hired under local conditions of employment, including elaboration of job descriptions and terms of references for local assignments, placing local advertisements, screening applications, interviewing candidates, administering skill tests; prepare documentation for and act as Secretary of the local selection committees;
b) Administer the files of personnel hired under local conditions of employment; monitor performance and issue salary increases as applicable based on established practices and procedures; update the corporate personnel information system with new assignments and changes in status, as applicable; monitor the financial billings of the local employment agency; verify costs and submit for payment;
c) Administer personnel policies and apply regulations, rules and procedures concerning recruitment, appointment, benefits, and other personnel matters including issues related to immunities and privileges as they apply to international staff, as well as local labor legislation as it applies to personnel hired under local conditions of employment;
d) Prepare and process temporary advisors (TA), Contractual Service Agreements (CSA) with individuals and National PAHO Consultant (NPC) contracts, ensuring compliance with established policies, justified and documented before submission for approval;
e) Ensure that the support documentation for the certification of dependants, civil status, education grants, staff health insurance claims and/or any other staff benefits and/or allowances are reviewed and verified;
f) Ensure that requests for payment of salaries, pension fund documentation, annual verification of dependants, annual leave reports/requests and any other entitlements are prepared and submitted accordingly; coordinate and process requests for the extension of contracts of staff, and other personnel hired under local condition of employment;
g) Maintain all administrative records related to the Office's staff, to include: extension of contracts, job description reviews, reassignments, recruitment of short term staff under the different contract types of the Organization, as well as preparing the corresponding justifications for the contracts and authorization of payments for temporary staff;
h) Brief prospective candidates or new appointees on benefits and conditions of employment; advise staff members on administrative procedures related to official travel, annual leave, sick leave, health insurance benefits and other personnel matters. Coordinate the yearly performance planning and review process;
i) Collaborate with the Administrator in the development of proposals on staff development plants; collaborate in the training of technical and support personnel;
j) Provide information and assist in obtaining salary data for local salary surveys for UN local salary scales and for salary scales for personnel hired under local conditions of employment;
k) Prepare formal notifications to local authorities on the arrival and departing of international staff; handle documentation required by the Ministry of Foreign Affairs and other government agencies; assist staff members in matters related to customs clearance of their personal effects, etc.;
l) Compose, draft and prepare correspondence pertaining to assigned duties on own initiative or from verbal/written instructions for signature.
m) Maintain the leave records of the Office's staff; monitor and control the daily attendance and leave records of personnel hired under local conditions of employment;
n) Provide first level supervision to local agency assignments assigned to the HR team
o) Act as a focal point for Human Resources matters with HRM in Headquarters;
p) Perform other related duties, as assigned.

Education:
Essential: High school diploma with formal training in the administrative field.
Desirable: Specialized training at the college, university or business school level with emphasis in human resources management would be an asset.
Skills:
Key Behavioral Competencies
--Intra-institutional Action: Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
--Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
--Service Orientation: Follows through on the client inquiries, requests and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction.
--Information Management: Verifies that relevant information is obtained, processed, selected, and disseminated in area of work. Acquires the training to utilize technologies for processing information relative to the area of work in a logical and organized manner, which facilitates the dissemination of information, resulting in information that is consistent, valid and accurate. Keeps abreast of latest technologies for processing the information relevant to the area of work, and weighs its advantages/disadvantages.
--Administrative support for technical cooperation interventions: Searches for and furnishes relevant information about resource allocation and deadlines, potential critical points, risks and benefits, and other related aspects of available options to provide support for the technical cooperation teams.
--Continuous Learning: Looks for and takes advantage of all opportunities to share knowledge and sources of learning with colleagues and staff across the Organization. Is always willing to share with others new knowledge. Is able to apply the Organization's best practices or any other institution's best practices. In many occasions shares with others his/her knowledge about best practices beyond their area of work.
--Accountability : Accurately and objectively provides information, as required, on one's activities. Prepares accurate and objective reports on one's activities and partial/final results. Can account for each of the specific tasks of one's work.

Technical Expertise
-Very good knowledge of human resources practices and procedures.
-Basic knowledge of standard operating systems particularly with regard to administrative operations.
-Ability to explain staff rules, standards and established guidelines which form the basis for personnel decisions and actions
-Ability to research, analyze and organize information and prepare recommendations regarding human resources practices, policies and procedures.
-Ability to supervise, including skills in planning, organizing, problem solving and decision making of office management and personnel processes.
-Ability to research, analyze and organize information in order to prepare correspondence, comprehensive status reports and recommendations regarding personnel decisions.
-Ability to work harmoniously as a team in a multidisciplinary and international environment.
The nature of the business in HR requires sensitivity, confidentiality and respect for all contacts and information processed

IT Skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of other software programs such as Visio and Project would be an asset.
Experience:
Six years of experience in administrative work preferably in human resources functions, including supervisory rensibilities.
Languages:
Very good knowledge of English and French.

THIS IS A LOCAL RECRUITMENT POST AND IS ONLY AVAILABLE FOR CITIZENS OF HAITI OR PERMANENT RESIDENTS OF HAITI. A WRITTEN TEST AND/OR INTERVIEW MAY BE HELD FOR THIS POST. APPLICANTS WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. PAHO/WHO'S WORKING ENVIRONMENT IS SMOKE-FREE. APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENT FOR ORGANIZATIONAL PURPOSES.

Annual salary: (Net of tax)
HAIGD$803,606.00 at single rate
HAIGDS$803,606.00 with primary dependants

ON-LINE PERSONAL HISTORY FORM

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.