SPECIFIC RESPONSIBILITIES

Clerical:
1. Put a date stamp on incoming financial documents and other correspondences and record on the register book.
2. Maintain copies of all relevant outgoing and incoming correspondences and keep in chronological order in the appropriate files.
3. Interact effectively as initial liaison between Finance Department and outside parties, including other department staff of CRS.
4. Take minutes during department meetings and distribute to all the staff,
5. Maintain documents for international staff allowances and expenses (personal use of fuel consumption, telecommunications, etc.).
6. Keep photocopies of signed checks before issuing to the payees.
7. Follow up the signing of checks by signatories and give priority to urgent payments with specific deadline.
8. Contact check recipients when checks are ready for collections.
9. Issue signed checks to legitimate payees against signature or by collecting cash receipts if the payment is made to organizations.
10. Document delivery of checks in a register book.
11. Properly coordinate with the Driver to ensure the timely delivery of check to bank and outside activities including Revenue and other government offices,
12. Control office supply inventory and re-order as necessary.
13. Store undelivered checks and unused financial documents in safe and locked place.
14. Perform other administrative duties as necessary or requested.

Cashier:
1. Collect cash and checks from internal and external sources against issuing an official cash receipt.
2. Keep and update ledger for safe control.
3. Ascertain the deposit of collections intact on the date of collections or on the next working day.
4. Perform other duties as necessary or requested.

BACK-UP RESPONSIBILITIES:

1. Prepare invoices for international staff (personal gas-use and mileage, telecommunications, etc.).
2. Maintain copies of monthly financial reports (including both SUN and manual reports).
3. Provide assistant to the post of the Accountant for Cash Operations and Payroll in the absence of the position holders.
4. Assist the data entry of vouchers in Excel or Sun System,
5. Follow up outstanding project advances and conduct account allocations in SUN System,
6. Supervise and assign the Driver for the department.

QUALIFICATIONS

• Formal studies/training in secretarial skills.
• Two years experience in a similar position,
• Strong computer use skills (Word and Excel programs).
• Strong organizational skills and attention to detail.
• Strong knowledge of written and spoken French and English.
• Strong interpersonal skills and previous experience working with the public

Interested candidates should send their curriculum vitae with a cover letter, and copy of certificates with the mention of F-AA-1011