The Administrative Assistant will be responsible for managing the front office of the Administration Department and assist Delegates and PNSs

• Effectively and efficiently manage the front office,
• Ensure that all visitors are attended to promptly and directed to respective offices,
a) Ensure that all visitors have security passes
• Ensure that all photocopiers and printers are in good working order an stock them with printing papers and report any malfunction to the IT department,
• Liaise with Base Camp cleaning staff to ensure that accomodation is adequately cleaned and ready for use.
• Laise with Base Camp department to ensure that the conference rooms are clean at all times and there is water in all dispensers,
• Assist the Welcome Service Officer and ensure all signatures are acquired and forwarded to the responsible people i.e travel requests. You will be also required to prepare:
a) Welcome packets for new arrivals
b) Pick-up and drop-off list are forwarded to dispatch in a timely manner,
c) The list of arrivals and departure on the notice board,
• Maintain and update stock of accomodation items i.e mattress, bed sheets and pillows,
• Monitor all supplies during the week and restock the store appropriately if necessary,
• Responsible for receiving, dispatching and tracking mail. Ensure that the receiver signs the log book.
• Assist all units in maintaining Adnministration database information.

• A university degree in Business or Public Administration, Management, Secretary or related field
• Prior experience in Administration, front office, in managing database (NGO is preferred.)
• Excellent management and organization skills
• Good communication skills in French and English is required
• Commitment to the International Red Cross and Red Crescent Societies movement.

Resumes, credentials, letters of motivation..

Only the short-listed candidates will be called for interviews..