The role of the CARE Haiti Country Office (CO) Controller position is to develop, coordinate and administer the CO plans for proper recording, documentation, control, monitoring and reporting of financial operations. The CO Controller is responsible for the day-to-day financial operations at the CO level. He/She plans, organizes, directs, and is responsible for providing quality financial services to all projects, units and staff in the CO. He/She works closely with the CD and Senior Management to ensure that a partnership is developed between Finance, Program and Administration. He/She assumes overall responsibility for implementation of donor rules and regulations at the CO level.
The CO Controller profile includes: very strong accounting and finance knowledge, analytical skills, attention to details, ability to work effectively under time pressure, very strong business partnering skills with ability to influence CO senior staff, team player, proactive individual with ability to offer structured guidance, ability to ensure that the right priorities are set for the CO finance team, proven experience of training finance and non-finance staff, proficiency in French, English, Microsoft office and financial information systems.

CONTROLLERSHIP: Ensure CO compliance with CARE’s accounting policy and procedures and generally accepted accounting principles; Develop and implement the CO’s accounting systems and procedures; Supervise the protection of the organization’s assets through internal control and auditing procedures; Supervise and develop inventory control procedures; Facilitate any internal and external audits conducted by Headquarters or the donors; Supervise the CO payroll system to include taxes and other deductions; Review all leases and other contracts that require current and future use of CO assets and make any relevant recommendations to the CD and the Regional Controller; Supervise and control the quality of the CO financial processes and systems to include accounting software parameters and system switches, tables maintenance such as exchange rate table, cost pool and revenue recognition tables, vendor and donor files, accounting segments (project, fund, account, location code, etc), etc.
TREASURY AND CASH FUNCTIONS: Provide oversight to day-to-day operations to include efficient process flows and controls over Accounts Payable, cash transfers and other cash journal entries; Ensure expenditures are justified and substantiated adequately; Coordinate banking operations and maintain liaison with CO bankers; Supervise the collection of contractual and miscellaneous receivables; Review and recommend to the CD the investment of short term cash surpluses; Supervise the preparation of the CO quarterly and annual cash budgets; Develop CO plans to minimize exposure to currency gains and losses; Develop and implement CO account payable and cash disbursement policies; Ensure bank and cash accounts are reconciled in a timely manner.
BUDGETING AND FORECASTING: Develop budget guidelines and supervise the preparation of the CO budgets to include project proposal budgets and monthly, quarterly and annual operating budgets; Coordinate and supervise the preparation of the CO quarterly forecast (pipeline) budgets and future years budgets; Implement CARE guidelines and processes related to fair sharing of administrative and finance support costs; Supervise the monitoring of actual expenses against budgets and interact with the CD, Assistant CD, project managers, program coordinators and other managers who make budget decisions in the CO; Initiate and discuss any budget revisions with the CD, Assistant CD, project managers, program coordinators and other managers who make budget decisions in the CO.
FINANCIAL REPORTS AND QUALITY REVIEWS: Responsible for the preparation and submission of complete, accurate, reliable and timely financial reports to CO managers, donors, local entities as relevant, regional office and Headquarters; Supervise and control the quality of the monthly closing process and preparation of financial reports to include: bank reconciliation reports, intra-company reconciliation, payroll reconciliation, sub-office reports, subledger and non-subledger accounts reconciliation; Ensure quality review of balance sheet, income statement, grants and contracts receivable/payable accounts, etc at least monthly
STAFF AND TALENT MANAGEMENT: Responsible for the supervision and development of staff in the CO finance unit; Provide accounting and financial training to CO finance staff including sub-offices; Organize training in financial management to non-finance staff as necessary; Implement CARE’s Annual Performance Assessment policy and process to include the preparation and monitoring of Individual Operating Plan (IOPs) for finance staff; Develop succession plan to ensure that Finance level of service will not suffer due to the loss of any personnel; Provide guidance to subordinate staff in implementing the staff development plan; Work with the Regional Controller and the CO human resources unit to develop and manage talent in the CO finance unit.
GENERAL: Assist the CD and other senior CO staff in the development of project proposals, personnel and development plans; Develop financial and accounting training program to include manuals to meet the organizational goals for sustainable improved performance in financial management in CO; Assist CD and other senior CO staff in the review of donor contracts and other financial commitments; identify and communicate potential issues regarding financial statement accounts to CD and other senior, CO staff and management in the regional office and Headquarters; Assist the CD in preparing responses to audit findings, planning and implementing audit recommendations.
Perform other duties as assigned.

• Master degree in Finance and/or administrative related matters
• At least five years as a Controller or equivalent experience.
• Five to ten years experience in not-for-profit financial, budgeting, accounting, financial reporting, grants/contract management, and business management in developing countries.
• Thorough understanding of financial accounting, reporting and grants and contract management processes;
• Facilitation skills to conduct training sessions for small, medium and large sized groups;
• Solid analytical and problem solving, financial troubleshooting and audit experience;
• Ability to maintain customer focus while handling multiple priorities;
• Ability to quickly earn new systems, processes and procedures and adapt local practices to global standards;
• Excellent leadership, coaching and negotiation skills; Ability to work on teams, work at detailed level and understand the larger picture.
• English speaking
• Strong oral and written communication skills
• Proficiency in Microsoft Office including Excel and Word
• Good skills at using financial software applications at Country Main office level i.e. SCALA, SUNSYSTEMS, PEOPLESOFT

About 40% of the problem solving of this position would be level 1. It is expected that 30% would be level 2, since the role of the Controller is known, and 30% would be level 3 to include troubleshooting and training.

Cover letter + CVs + copies of certificates