Plan Haïti is an international humanitarian, child centered development organization without religious, political or governmental affiliation. Child sponsorship is the basic foundation of the organization.
Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity.
Plan aims to achieve lasting improvements in the quality of life of deprived children in developing countries, through a process that unites people across cultures and adds meaning and value to their lives.
Plan is an equal opportunities employer, committed to the protection of children and gender equity and our recruitment procedures reflect this.

Main Duty:
The Office Manager is ultimately responsible for overseeing all logistics aspects of the activities supporting Plan Haiti’s Programs.

Specific Duties

• Travels and Conference – ensure hotel booking and air tickets for visitors, travelers; make arrangements for airport pick up and drop off, and various arrangements for meetings, conferences, accommodation, visas, work permits, travel insurance; manage relationship with travel companies, hotels, etc.
• Office functioning – reviews phones and utilities bills and ensures timely payment by financial services; controls and ensures office space/equipment is clean, safe and well functioning; centralizes requests for office space/equipment maintenance and repair and makes sure all issues are promptly referred to relevant people (ICT, Security or Admin); finally ensures monitoring for a prompt response to any problem raised
• Mail management and records tracking – ensures Plan Haiti has an effective mail management system in place; with timely referral for incoming mails and documents to proper recipients, and filing/track records for all incoming/outgoing official correspondences; receives & dispatch internal memos and documents between CO and other offices (PUs, NOs, IH); acts as contact person for mail shipping companies (DHL, UPS, etc.) and reviews their bills before payment; ensure preparation, writing and translation for various official documents in both French and English
• Budgeting and Year-End Reporting – provides proper assistance in both processes by completing adequate forms and/or giving specific information related to job duties and responsibilities
• Staff supervision – Job description revision, performance objectives finalization, bi-annual appraisal process, leave planning and interim management, approve trips, arrange for periodic staff meetings
• Fleet Management – Ensure supervision over drivers unit, ensure proper functioning, planning, repair and maintenance for all Plan vehicles and generators
• Purchasing process – Supervise the Purchasing Officer

• Other duties – approves petty cash, co-approves checks; helps in new staff orientation to ensure awareness for basic administrative arrangements; ensure anti terrorism compliance, etc.

- University Degree/Master in Business Administration or equivalent work experience background;
- Experience with security policy and management;
- Experience with computer database systems/software.
- 3 to 4 years previous work in NGOs or international organization, with an understanding of basic standards in emergency operations;
- Fluent French and English, both written and spoken;
- Previous experience in Logistic
- Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusion;
- Management ability to lead, motivated to develop staff;
- Committed team player;
- Ability to work with basic Windows packages, MS office software, email software

A cover letter; A comprehensive CV; Copies of diplomas and employment certificates.