Plan Haïti is an international humanitarian, child centered development organization without religious, political or governmental affiliation. Child sponsorship is the basic foundation of the organization.
Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity.
Plan aims to achieve lasting improvements in the quality of life of deprived children in developing countries, through a process that unites people across cultures and adds meaning and value to their lives.
Plan is an equal opportunities employer, committed to the protection of children and gender equity and our recruitment procedures reflect this.

Main Duty:
The Administration Manager is ultimately responsible for overseeing all administrative aspects of the activities supporting Plan Haiti’s Programs.

Specific Duties

The Administration Manager will be responsible for:

• Contracts Management – prepares all new contracts, ensures compliance with local laws, ensures tracking of commitments and/or contract payments, ensure proper filing for original copy of approved contracts
• Host country requirements – ensure adherence to country agreement, ensure all administrative documents required by Haiti government are timely and regularly submitted, ensure duty free purchased are not sold/donated to a third party without official approval from Haiti government, ensure liaison with relevant government agencies as required by country agreement
• Legal affairs Management – ensures Plan has a contract for legal advisory, ensure selected legal advisor is reliable and reputable, act as primary contact person to the Legal advisor, ensures lawyer’s approves all contracts template
• Budgeting and Year-End Reporting – provide proper assistance in both processes by completing adequate forms and/or giving specific information related to job duties and responsibilities; in conjunction with the Internal Control Unit, ensure an physical count of all Plan fixed assets is performed and a subsequent report is submitted to the CD before Year-End;
• Inventory / fixed assets management – ensure timely recording and maintenance of fixed assets in inventory database; ensure relevant inventory numbers are reported on supplier invoice before payment (where possible); ensure inventory numbers are shown on each asset before making it available to users; ensure each user signs an inventory sheet before receiving his asset; ensure inventory records are well kept
• Acquisition and Disposal of assets – liaise with finance unit in order to ensure approval of commitments remains within budgets limit; ensure the Disposal Committee reviews the approved asset annual count report, and makes recommendation to the CD for disposal of assets during Year-End; ensure compliance with corporate procedures in terms of acquisition (inventory #, authorization for acquisition where applicable); ensure copies of all loss notifications are kept on file; holds a permanent seat in the purchasing committee for contractors/suppliers selection process
• Safety and maintenance – ensures all Plan offices and assets have an adequate insurance coverage; ensure relevant staff perform timely repair and maintenance for offices and assets; ensure relevant staff perform adequate repair, maintenance and services for guest houses, and provide appropriate support to international staff according to corporate requirements
• Staff supervision – Job description revision, performance objectives finalization, bi-annual appraisal process, direct reports leave planning and interim management, arrange periodic staff meeting for tasks coordination
• Other duties – approves petty cash, co-approves checks; helps in new staff orientation to ensure awareness for basic administrative arrangements; ensure anti terrorism compliance, etc.

- University Degree/Master in Business Administration or equivalent work experience background;
- Experience with security policy and management;
- Experience with computer database systems/software.
- 3 to 4 years previous work in NGOs or international organization, with an understanding of basic standards in emergency operations;
- Fluent French and English, both written and spoken;
- Previous experience in Logistic
- Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusion;
- Management ability to lead, motivated to develop staff;
- Committed team player;
• Ability to work with basic Windows packages, MS

letter; A comprehensive CV; Copies of diplomas and employment certificates.