UMCOR (United Methodist Committee on Relief) is a USA based international development agency that provides long-term technical assistance to developing countries. After the January 2010 earthquake, UMCOR intends to help rebuild Haiti focusing its activities in Tabarre, Croix des Bouquets and Port-au-Price in the program sectors of water and sanitation, shelter and livelihoods. UMCOR – Haiti proposes to implement a three year integrated program that targets short-term emergency interventions across its core sectors with a view to transitioning to longer-term sustainable development programs. UMCOR – Haiti works in coordination with national and international agencies based on ongoing needs assessment in consultations with the communities.
UMCOR- Haiti is currently seeking a national Finance Manager (FM). she/he will be based at UMCOR Haiti’s Port au Prince office.
The Finance Manager (FM) will be required to work 40 hours per week, with flexible of working hours during the week. The Finance Manager (FM) will implement UMCOR’s short and long term UMCOR's program in selected field areas of Haiti under guidance of the Finance Director (FD).

Fonction

Under the direction of the Finance Director, the Finance Manager is responsible for the orderly and timely operation of the financial accounting and budgeting systems and to develop, maintain and perform internal controls over the financial and budgetary operations of the UMCOR/NGO Haiti and of the development projects under its supervision.
Primary Responsibilities:
FINANCE
• Participate in the preparation and maintain all budgets for various donors. Ensure that spending is according to donor requirements. Prepare realignments and final financial reports to donors.
• Sign the checks upon assignment by the Finance Director when he is not available.
• Establish and execute procedures to ensure proper cash controls.
• Prepare all bank reconciliations.
• Prepare and submit to the Finance Director for review and approval the monthly financial statements and other financial reports as may be requested from time to time by the Finance Director.
• Track project contracts and payments.
• Track all expenses by donor, and office.
INTERNAL CONTROL AND AUDITS
• Assist the Finance Director in maintaining sound financial control systems in the mission (assets, inventory, petty cash, cash receipts and disbursements, billing of the services, bank reconciliations, etc.)
• Manage the mission accounting system and banking procedures according to rules and procedures.
• Maintain and update the Field Finance Manual and distribute the updated sections of this manual to all concerned staff.
• Participate in field audits. Work with external auditors and prepare all reports, representation letter, and management letter response as requested by the Finance Director and submitted to him/her for review and approval.
BUDGETING
• Assist the Finance Director in the preparation of the yearly budgets for the mission and for its different projects/programs.
• Assist the Finance Director in the management of the budgetary system and perform specific cost analysis upon request by the Finance Director.
• Participate to the analysis and projection of estimated expenses by office.
• Establish cash flow projections. Prepare cash requests to individual offices and for HQ for submission to Finance Director for review and approval.

PROCUREMENT
• Participate with the Finance Director and upon his request to overseeing the procurement department and maintenance of centralized procurement activities.
• Participate in the review and update of the procurement procedures. Ensure all staff is following, and using uniform contracts, invitations to bid, and other related forms.
• Sign as a witness all contracts of goods and services in the absence of the Finance Director as per specific delegations of authority.
• Sit on the bid selection committee as replacement of the Finance Director in his absence.
• Control the maintenance of all vehicles and equipment.
• Verify periodically the inventory records for their accuracy and update.
• Proceed to regular verification to ensure the safeguarding of all assets.
STAFF MANAGEMENT
• Upon specific requests from Finance Director, participate on selection committees to hire finance staff.
• Assist the Finance Director in the management of the finance staff
• Perform finance staff annual evaluation.
• Assist the Finance Director in conducting the annual review of salaries and benefits.
• Supervise and direct the finance staff including making recommendations to the Finance Director regarding hiring and releasing finance personnel.
• Manage the payroll system and prepare the monthly payment to the national staff.
• Inform and train the mission staff on the finance procedures and assist staff in developing necessary skills to make them eligible for advancement.
• Conduct regular meetings of the finance staff, ensuring that each participant in the meeting has the opportunity to voice concerns regarding his/her position and/or activities at the Mission. Minutes of these meetings are to be taken and submitted promptly to the Finance Director for information and action, if necessary.
OTHER
• Perform any other tasks as directed by the Finance Director.

• Minimum of Associates degree in Accounting or related field.
• Minimum of five years experience in a similar position.
• Computer literate and knowledge of MS Office and of ACCPAC compulsory.
• Proficiency in oral and written English, French and Creole is required.
• Excellent verbal and written communication skills.
• High degree of organizational and reporting ability with attention to detail and deadlines.
• Ability to work effectively and independently in a cross-cultural environment with diverse personalities and working styles.
• Skill in establishing and maintaining effective working relationships.
• Strong interpersonal skills that demonstrate a proven record of being an effective part of a team-oriented staff.

• Able to identify the priorities in work

We offer competitive salary base on qualification and work experience, medical and health insurance coverage

All CV must be back a cover letter and copies of certificates and at least three references.

jobs@umcor-haiti.org and officehrmanager@umcor-haiti.org

Interested and qualified candidates should put the position title like Subject in UMCOR Jobs mail