The Project Management Specialist (Field Monitor) major duties and responsibilities include field monitoring, data management and reporting, and project management. These duties assist the Economic Growth and Agriculture Development (EGAD) Office in assessing implementers progress in achieving the agreed results in a timely manner, recommending corrective actions and communicating performance to key audiences. The FM is a member of the Office’s Monitoring and Evaluation team.
The FM coordinates with the project managers, the Office’s Monitoring and Evaluation Specialist, and other staff within EGAD and USAID/Haiti on all field visits. The FM serves as a monitoring specialist who is able to understand actual dynamics and realities of implementing development assistance activities in the field and make recommendations on improving implementation, data collection, and coordination and collaboration across projects. The PMS manages designated EGAD programs for the agriculture sector.
Fonctions
Field Monitoring: 35%
Field Visits:
• The Field Monitor regularly conducts field visits up to two weeks per month within in health and security limitations.
• Verifies project activities are on track as listed in yearly work plans.
• Identifies areas of concern, conducts analysis of reported data, and provides recommendations to all EGAD AORs/CORs and implementing partners which includes a portfolio of over $100 million in development
programming.
• Monitors implementing partners compliance with USAID approved environmental mitigation plans.
• Liaises with the implementing project team prior to, during, and after visits to ensure that field visits include sites that accurately represent project activities.
• During field visits, conducts meetings with beneficiaries, government officials at the technical and
senior government officials’ levels, donors, and the private sector to obtain unbiased information.
Field Monitoring Plans:
• Assists EGAD MEL Specialist to develop, implement, and maintain a field monitoring and reporting plan.
• Monitors project activities, including environmental impacts comply with USAID guidance and policies.
• Prepares and plans visits in coordination with counterpart monitors, Project, and Activity Managers, and EGAD and Mission senior staff.
• Assess development results, its potential for long-term impact, identify weaknesses and challenges, and develop recommendations.
Data management and reporting: 35%
Data Management:
• Maintains a complex database of findings, reports, photographs, and other monitoring information relevant to evaluating implementation progress.
• Prepares reports to synthesize a complex array of data and information.
• Uses visualization software to communicate development results to Embassy USAID and Mission leadership, government, and donor counterparts, and the public.
• Ensures projects are up to date on reporting to centralized systems such as DIS, DevResults, and FTFMS
• Provides regular coaching and mentoring capacity to project M&E Specialist in to assure that quality data is
submitted on time.
Reports to Senior Management and Staff:
• Assists the MEL Specialist to draft reports for the Office Director, AOR/COR, and Mission Senior Management following field visits.
• Draft reports on observations of field visit, including illustrative photographs and video, insights on performance, and provides recommendations for corrective action.
• Provides regular feedback to the COR/AORs on their program progress, areas for improvement, and
recommendations.
Reports to Washington:
• Coordinates and assists in processing requests from Washington on program activities and summaries, especially Monitoring Evaluation Learning (MEL) activities.
• Advises EGAD and Program Office Directors on the coordination of performance and implementation issues that may result in new or modified activities or programs.
• Assists MEL Specialist in the timely submission of mandatory Annual USAID Mission reports and important taskers to USAID Washington (e.g., PMP, PPR, OP, etc.), often with short deadlines.
Project Design, Learning, and Evaluation:
• Contributes to planning and designing new EGAD activities that support the Mission’s Development Objectives.
• identify appropriate indicators to measure outcome and output results.
• Works directly with the implementing partners to develop custom indicators to appropriately measure important and significant results outside of standard indicators.
• Participates in and leads in targeted evaluations and operations research, including design, data collection,
management, and analysis.
• Stays abreast of all programming to ensure that the CLA (Collaborating, Learning and Adapting) process is on track within EGAD implementing mechanisms.
• Develops and provides actionable recommendations to improve CLA in all activities.
• Participates in and at times leads in drafting statements of work or questions for learning and evaluation for the EGAD portfolio.
• Reviews work plans, quarterly reports, regularly assists in portfolio reviews and contributes to conducting program evaluations.
Data Quality:
• Develops and implements verification procedures to ensure data integrity by conducting rigorous data quality
assessments.
Coordinator and Activity Manager role: 30%
Project Management:
• Serves as Activity Manager and/or AOR/COR (and/or Alternate COR/AOR or activity manager), as required. .
Incumbent plays a key role in the day-to-day management and coordination of these awards with related activities under Feed the Future funded projects and the EGAD Agriculture Team.
Qualifications Requises
a. Education: A minimum of a bachelor’s in monitoring and evaluation, agriculture, natural resource management, business administration or other related field is required.
b. Prior Work Experience: A minimum of five years of work experience in monitoring and evaluation, rural
development, agriculture, and business administration or related field is required.
c. Post Entry Training: USAID-specific training in program and project management including contract/grant
administration, Contracting Officer’s Representative or Agreement Officer’s Representative training and financial
management. In addition, training related to USAID policies will be provided.
d. Language Proficiency: Level VI proficiency (fluent) in spoken and written English and French, and spoken Haitian Creole is required for this position.
e. Job Knowledge: Expert knowledge on monitoring and evaluation and a working knowledge of agriculture, business development, natural resource management, finance, and rural development are required. The job holder must have an excellent understanding of Haitian culture, local government structures, and nuances of different Haitian geographies. S/he must be able to prepare and present technically detailed written field reports, develop and maintain a well-organized monitoring database, and present complex data to various audiences within and outside of the USG.
f. Skills and Abilities: Has the detailed ability to independently, with limited input by his/her supervisor, gather, analyze, and synthesize both qualitative and quantitative data gathered through surveys, reports, and field visits.
Expert ability to link project activities and objectives to objectively verifiable development results. He/she must be
able to communicate USAID approaches, priorities, and strategies with relevant implementing partners, beneficiaries, government officials, private sector entities, donors, and other relevant organizations. The incumbent must have demonstrated ability to successfully work and communicate with rural associations and community groups and have sufficient financial and accounting skills to manage small grants. The candidate must have an advanced skill level in the use of computer, office software, and telecommunications equipment. Must have a demonstrated ability to organize and prepare detailed monitoring trip reports in English. Must be able and willing to travel to rural areas frequently for trips lasting as long as a week. The ability to manage multiple assignments with short deadlines, recognize and prioritize important actions, and ability to interact with various social groups in the Office and field is a must. Demonstrated practical experience in planning and assessing funded activities is required.
Dossier de candidature doit avoir ...
1- Current Curriculum Vitae (CV) or Resume IN ENGLISH
2- A Cover Letter or summary Statement IN ENGLISH Addressing the evaluation factors
3- List of a minimum of three (3) professional references with accurate telephone and e-mail information.
